Stanford University School of Medicine · 9 hours ago
Executive Assistant (Hybrid)
Stanford, CA
Full-time
Hybrid
Entry, Mid Level
$43.19/hr - $49.83/hr
2+ years expStanford University School of Medicine is dedicated to interdisciplinary research and education in biomedical ethics. They are seeking an Executive Assistant to provide complex administrative support, anticipate the needs of senior-level managers, and manage various administrative tasks with minimal supervision.
EducationHigher EducationMedical
Responsibilities
Plan and schedule complex calendar(s) with limited or no consultation, resolve calendaring conflicts. Negotiate and manage the needs of individuals or groups requesting time with the supervisor, independently committing his/her time. May occasionally represent the supervisor by attending meetings in his/her absence; speaking for the supervisor
Act on behalf of the supervisor in regards to establishing priorities and identifying and resolving problems that are administrative in nature. Use independent judgment to keep supervisor informed of all matters that require his/her attention
Serve as the liaison to various internal and external constituencies, including screening correspondence and telephone calls; keep the supervisor informed of all matters requiring his/her attention
Independently prioritize, plan, coordinate and/or oversee logistics and conferences with individuals and entities internal and external to the university, including executive and senior level staff, donors and government officials
Compose correspondence; develop, review and edit presentations and documentation; independently research and analyze associated issues and/or compile materials needed for presentation and/or decision making purposes
Manage complex business travel in compliance with unit, university, and sponsor policies
Prepare reports and analyses, identify adverse trends and make appropriate recommendations or conclusions
Manage multiple projects simultaneously. Anticipate and track initial dates, events and associated action items; follow up with appropriate parties on behalf of supervisor to ensure deadlines are met
May also supervise staff
Other duties may also be assigned
Qualification
Required
Bachelor's degree in business administration, communications, or related field OR High school diploma and five years of relevant experience or combination of education and relevant experience
Demonstrated high-level administrative experience which includes advanced computer skills and demonstrated experience with office software and email applications
Excellent verbal and written communication skills, including editing and proofreading
Excellent planning and organizational skills
Ability to take initiative and ownership of projects
Demonstrated ability to handle sensitive issues and maintain confidentiality
Demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy and tact
Ability to multi-task, adapt to changing priorities and meet deadlines
Benefits
Stanford University provides pay ranges representing its good faith estimate of the salary or hourly wage the university reasonably expects to pay for a position upon hire.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package.
The Cardinal at Work website provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees.
Company
Stanford University School of Medicine
Stanford University School of Medicine is the medical school of Stanford University. It is a sub-organization of Stanford University.
5001-10000 employees
H1B Sponsorship
Stanford University School of Medicine has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (551)
2024 (499)
2023 (472)
2022 (390)
2021 (336)
2020 (260)
Funding
Current Stage
Late StageTotal Funding
$10MKey Investors
American Medical Association
2023-06-21Grant
2017-07-19Grant· $10M
Leadership Team
Darius M. Moshfeghi
Chief of Retina Division: Vitreoretinal Surgery and Medical Diseases
Quinton R. Markett
Research Professional, Utz Lab, Department of Medicine, Division of Immunology & Rheumatology
Recent News
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2025-12-05
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