Baker Tilly · 1 hour ago
Coordinator, Office Services
USA CA San Diego 4747 Executive Dr
Full-time
Onsite
Entry Level
1+ years expBaker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage. The Coordinator, Office Services ensures the office environment is supported and operational by executing daily administrative and facilities-related service delivery, while maintaining a positive workplace experience for team members and visitors.
AccountingConsulting
Responsibilities
Maintaining quality/cleanliness of shared spaces, Training and conference room resets, Furniture setup and breakdown, Space readiness for visitors and teams
Daily incoming/outgoing mail, FedEx/UPS/USPS/courier processing, AR bank drops (if applicable), Tracking and Deadlines
Meeting room scheduling & setup, Internal event coordination, Catering orders & delivery accuracy, Room resets and post-event cleanup
Coordinate process for large-scale duplicating projects including copying, collating, assembly, scanning and distribution of internal and external client deliverables
Reception coverage, Answering/routing calls, Visitor support, Serving internal clients (Client Operations, Engagement Teams, etc.)
Ordering & stocking supplies, Breakroom consumables (coffee/snacks/beverages), Inventory monitoring, Invoice coding (if applicable)
Badge access provisioning, new hire workstation preparation, Keys + nameplates + supplies, Exit cleanup/turnover
Troubleshooting printers/A/V/basic equipment, coordinating repairs, acting as landlord/vendor point of contact, Tracking vendor contracts (location-specific)
Safety protocols, Fire/security/health compliance, Recordkeeping, Special projects and other duties as assigned
Qualification
Required
High School Diploma required
1 to 3 years relevant experience required
Demonstrated ability to communicate clearly and concisely with team members
Able to work effectively and take direction in a team setting
Takes initiative to identify stakeholders directly impacted by the services provided
Consistently demonstrates the ability to exercise confidentiality appropriately
Demonstrated ability to utilize basic features of Microsoft Word and Outlook independently
Able to utilize basic features of Microsoft Excel, Microsoft PowerPoint, and other software platforms with moderate guidance and support
Takes initiative to seek opportunities to learn advanced software features and apply knowledge with minimal prompting
Demonstrated ability to produce a quality work product after moderate review
Able to productively receive and apply feedback to realize an enhanced product quality
Delivers services in a professional manner that reflects Baker Tilly Core Values and maintains confidentiality
Able to communicate challenges to meeting deadlines when prompted and takes direction to mitigate risks to agreed timelines
Takes the initiative to understand how services enable internal customers to realize success
Demonstrated ability to prioritize work, identify solutions, and access resources with moderate guidance, prompting, and coaching
Takes initiative to learn and apply best practices and standards of excellence through productive inquiry
Seeks to learn through productive inquiry, coaching and mentoring opportunities, and ongoing feedback dialogue with manager
Able to consistently demonstrate foundational Capability behaviors and identify opportunities to progress performance capabilities
Able to work overtime as requested during peak seasons
Company
Baker Tilly
At Baker Tilly, we care about you and the impact you make. That’s why we’re fully committed to your journey, wherever your ambitions take you.
10001+ employees
H1B Sponsorship
Baker Tilly has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (7)
2024 (19)
2023 (23)
2022 (25)
2021 (19)
Funding
Current Stage
Late StageLeadership Team
Francesca Lagerberg
Chief Executive Officer
Ben Lloyd
Chief Operating Officer
Recent News
International Accounting Bulletin
2026-01-23
bloomberglaw.com
2026-01-16
2026-01-16
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