Texas Chiller Systems · 7 hours ago
Accounts Payable Specialist
San Antonio, TX
Full-time
Onsite
Mid, Senior Level
3+ years expTexas Chiller Systems specializes in HVAC, plumbing, and building controls for commercial properties across Texas. They are looking for a detail-oriented Accounts Payable Specialist to join their finance team and ensure accurate, timely payments while maintaining strong vendor relationships.
Facilities Services
Responsibilities
Process vendor invoices end-to-end: verify documentation, match purchase orders, resolve discrepancies, obtain approvals, and ensure timely payments to avoid late fees and strengthen supplier partnerships
Code non-job-related invoices accurately to the general ledger, department, class, and location. Code job-related invoices to specific PO’s attached to the work order/project
Track expenses and identify discount opportunities or needed adjustments (amendments, credits, stop-payments)
Prepare and issue payments (checks, ACH, and online payment) after obtaining required authorizations, and post transactions correctly
Communicate professionally with vendors to resolve inquiries, update profiles, and maintain positive relationships
Reconcile accounts, audit invoices and payments for accuracy and compliance, and monitor balances to support financial health
Prepare routine reports, correspondence, expense analyses, and maintain organized department records/files
Assist with expense report processing, data entry for credit card expenses
Support month-end close with balance sheet reconciliations and other financial support tasks
Provide documents for audits and other ad-hoc reporting needs of the business
Contribute to process improvements and stay current on best practices in accounts payable
Qualification
Required
High school diploma or equivalent required
3+ years of hands-on experience in accounts payable, bookkeeping, or related accounting roles
COINS ERP knowledge or ability to quickly learn
Strong proficiency in Microsoft Excel
Excellent attention to detail, organizational skills, and ability to handle confidential information with integrity
Reliable, trustworthy, and able to manage multiple priorities in a deadline-driven environment
Strong communication skills for vendor interactions and team collaboration
Preferred
Degree in Accounting, Business, or related field preferred
5+ years preferred
Benefits
Stable, full-time role with a respected local company focused on commercial facility excellence.
Supportive, fun team environment in an equal-opportunity workplace.
Opportunity to grow your skills in a hands-on finance role with potential for advancement.
Competitive pay and standard Monday to Friday schedule.
Company
Texas Chiller Systems
Our team at Texas Chiller Systems specializes in HVAC, plumbing, process piping, and the production of complete facility solutions for commercial properties.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase