Universities of Wisconsin · 7 hours ago
Administrative Supervisor
Madison, WI
Full-time
Hybrid
Entry, Mid Level
2+ years expThe University of Wisconsin-Madison is seeking a highly motivated and experienced Administrative Supervisor for the Department of Pediatrics. This role provides comprehensive administrative leadership and direct support to the division chief, faculty, and staff, ensuring seamless operations that support clinical, educational, research, and advocacy missions.
Higher Education
No H1B
Responsibilities
Manages faculty calendars related to educational, clinical, administrative, and research activities, being cognizant of travel time and other deadlines. Prioritizes and schedules meetings for divisional faculty and staff
Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions in support of the assigned operational work unit(s)
Implements and executes established policies and procedures for a designated work unit to adhere to unit objectives and to align with established strategies
Assists, recommends, and advises staff, on unit or program administrative issues, personnel matters, and budgetary problems
Assists division physicians with the submission of new and renewal IRB applications. Prepares and maintains biosketches, MyNCBI and CVs
Schedules logistics and secures resources for a designated work unit to contribute to the day-to-day operational success
Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees
Develops, schedules, and prioritizes unit or program work plans in accordance with specifications and resource limitations
Assists with the preparation of the Department of Pediatrics purchasing and reimbursement procedures which include but are not limited to requisitions, direct payments, payment to individual reports, internal work orders and UW Health Fiscal forms
Assists physicians with research studies by compiling information and documentation. Assists with preparation of manuscripts, grant applications, abstracts, instructional material slides, etc. Provides support for special projects as requested
Qualification
Required
Minimum of two years of experience in an administrative role
Experience supervising staff
Proficiency with Microsoft Office Suite and other relevant software applications
Preferred
Experience providing administrative support within an academic medical center, healthcare, or higher education environment
Experience coordinating complex scheduling
Benefits
Generous vacation, holidays, and sick leave
Competitive insurances and savings accounts
Retirement benefits
Company
Universities of Wisconsin
13 universities. 1 mission. To make Wisconsin...Future Ready. For All.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$7MKey Investors
Alfred P. Sloan Foundation
2019-01-01Grant· $7M
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