Communications International · 5 hours ago
Administrative Support Coordinator
Daytona Beach, FL
Full-time
Onsite
Mid Level
$22/hr - $24/hr
3+ years expCommunications International, Inc. is seeking an Administrative Support Coordinator to provide essential support to managers and staff. The role involves handling incoming communications, assisting with customer billing, and maintaining various administrative records and logs.
Public Safety
Responsibilities
Answer, screen, & process all incoming calls & messages for managers & staff
Greet customers & represent Ci in an outgoing, positive manner
Maintain equipment repair log
Monitors distribution of customer equipment & parts
Coding vendor invoices & packing lists
Collection of work orders from technicians
Review all work orders & provide pricing according to contracts & price agreements
Assist in annual reconciliation & counting of inventory
Assist & coordinate customer billing
Reconciliation of petty cash monthly
Prepare spreadsheets, reports & other documentation
Miscellaneous typing, word processing, filing, order tracking for branch manager
Other duties as assigned
PHYSICAL REQUIREMENTS: This role requires the ability to lift & carry packages on a regular basis as they arrive that may weigh up to 15 lbs. Candidates must also stand & walk occasionally during the day while carrying the packages to other locations in the office
Qualification
Required
This position requires the skills & knowledge normally obtained through the successful completion of a high school degree
Requires 3+ years minimum related experience
Must demonstrate strong people skills dealing with greeting customers in person & on the telephone
Must speak clearly & professionally
Must type a minimum of 45 words per minute
Requires strong computer skills
Including creation of various reports & complex spreadsheets
Must be proficient in the entire Microsoft Office Suite with a strong focus on Excel & Word
Ability to adjust to changing situations & a busy workday is REQUIRED-adaptability & flexibility are a MUST
Effective communicator, both written & oral
Must be meticulous, highly organized, and a proactive problem solver
Must be able to work under pressure & meet tight deadlines
Ability to be self-motivating a necessity
PHYSICAL REQUIREMENTS: This role requires the ability to lift & carry packages on a regular basis as they arrive that may weigh up to 15 lbs
Candidates must also stand & walk occasionally during the day while carrying the packages to other locations in the office
Preferred
Associate's degree, or some college/business courses preferred
Preferably in an administrative capacity with progressive responsibility
Benefits
401(k)
401(k) matching
Dental insurance
Employee assistance program
Health insurance
Health savings account
Life insurance
Paid time off
Parental leave
Professional development assistance
Referral program
Retirement plan
Tuition reimbursement
Vision insurance
Company
Communications International
Communications International is a public safety company offering mission-critical communication system integration services.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase