Aston Carter · 3 hours ago
Executive Assistant
Seattle, WA
Contract
Onsite
Mid Level
$36/hr - $38/hr
3+ years expAston Carter provides world-class corporate talent solutions, and they are seeking a proactive and highly organized Executive Assistant to support a Vice President. This role involves managing complex calendars, coordinating travel, and ensuring operational excellence within a high-impact organization.
ConsultingHuman ResourcesInformation Technology
Responsibilities
Own complex calendar management across time zones, making smart prioritization calls amid a high volume of meetings, requests, and shifting priorities
Serve as a proxy and gatekeeper - monitoring email, tracking priorities, and ensuring urgent matters receive the right level of attention
Manage domestic and international travel, event support, logistics, and expense reconciliation with precision and foresight
Drive operational excellence, including documentation, follow‑ups, meeting preparation, and ensuring deliverables are met on time
Coordinate with senior leaders and cross‑functional teams inside and outside of the company, representing the VP with professionalism and discretion
Support team operations with confidence, organization, and a high level of confidentiality
Qualification
Required
3+ years of Executive Assistant or administrative experience
Exceptional calendar and schedule orchestration
Strong travel and event planning skills
Ability to handle a significant volume of tasks with little to no direction
Impeccable attention to detail and follow‑through
Sharp decision‑making skills under pressure
Ability to pivot seamlessly and stay composed in a fast‑moving environment
High levels of integrity, confidentiality, and professionalism
Preferred
Experience supporting C‑suite or VP-level leaders in a large organization
Bachelor's degree (preferred but not required)
Benefits
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Company
Aston Carter
Aston Carter is a staffing and recruiting company providing risk and compliance services.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2011-01-31Acquired
Leadership Team
Juan Pablo McCausland-PHR, CDP
Human Resources Business Partner
Sherry Guevara
Regional Human Resources Partner-West Region
Recent News
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