Kelly · 8 hours ago
Administrative Specialist
Greensburg, LA
Full-time
Onsite
Entry, Mid LevelKelly is a staffing pioneer dedicated to connecting people with great office jobs. They are seeking an Administrative Support Specialist to provide comprehensive administrative support to a leader, department, or team, managing workflows and communications effectively.
OutsourcingProfessional Services
Responsibilities
Support leaders, colleagues, and teams with a wide range of professional administrative tasks under limited direction
Manage calendars, schedule and coordinate meetings (including booking conference rooms, arranging catering, and overseeing the visitor process)
Attend meetings as needed to present materials or take notes, ensuring effective communication and documentation
Maintain effective communications using knowledge of department structure and company-wide processes
Demonstrate strong organizational, planning, and prioritization skills—manage competing requests and multi-task efficiently
Arrange domestic and international travel, including flights, accommodations, transportation, and detailed itineraries
Prepare and submit expense reports for leaders and/or team members; monitor expenses, reconcile discrepancies, and provide reports to cost center or budget managers
Maintain and update documents and content on platforms such as SharePoint and Teams, ensuring information integrity, classification, and protection of confidential data
Act as a primary contact for department coordination with external vendors and service providers
Troubleshoot issues and serve as the department’s point person for guidance and problem resolution
Train and assist team members in the use of IT tools, office equipment, and software systems
Participate as an active project team member; drive and implement process improvements for increased efficiency
Act independently to overcome obstacles, initiate activities aligned with team goals, and maintain productivity during periods of change
Promote team safety and may serve as workgroup safety warden; communicate safety messages and promote a safe work environment
Build effective relationships and communications across departments; serve as a key contact for internal and external stakeholders
Model high standards of personal excellence and professionalism, encouraging and motivating others to achieve team and company goals
Qualification
Required
Proven experience providing administrative support in a corporate or professional setting
Excellent time management, planning, and organizational skills
Strong verbal and written communication; ability to tailor messages for different audiences
Advanced proficiency in Microsoft Office Suite, SharePoint, Teams, and other business systems
Ability to work independently, exercise sound judgment, and respond proactively to changing priorities
Demonstrated problem-solving and troubleshooting abilities; experience in process improvement preferred
Positive attitude, team player, and strong relationship-building skills
Knowledge of information integrity, confidentiality, and corporate record-keeping requirements
Preferred
Experience in process improvement preferred
Benefits
Medical
Dental
Vision
Telemedicine
Term life
Whole life
Accident insurance
Critical illness
A legal plan
Short-term disability
Retirement savings plan
Service bonus
Holiday pay plans (earn up to eight paid holidays per benefit year)
Transit spending account
Paid sick leave under the applicable state or local plan
Company
Kelly
We’ve been helping organizations find the people they need longer than any other company in the world.
Founded in 1946
10001+ employees
H1B Sponsorship
Kelly has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (85)
2024 (76)
2023 (59)
2022 (74)
2021 (81)
2020 (65)
Funding
Current Stage
Public CompanyTotal Funding
unknown1978-01-13IPO
Leadership Team
Chris Layden
Chief Executive Officer
N
Nicholas Zuhlke
Vice President, Controller, and Chief Accounting Officer
Recent News
Kelly Services, Inc.
2025-11-08
2025-11-08
Company data provided by crunchbase