Cote Partners Realty · 10 hours ago
Client Coordinator / Operations Support (Remote)
United States
Contract
Remote
New Grad, Entry LevelCote Partners Realty is a boutique real estate brokerage based in Rhode Island seeking a detail-oriented and proactive Client Coordinator / Operations Support Virtual Assistant. This role involves managing transaction coordination, client communication, and providing operational support to ensure smooth real estate transactions from contract to close.
Real Estate
Responsibilities
Client & Transaction Coordination
Coordinate real estate transactions from contract to closing
Track key deadlines, documents, and compliance requirements
Communicate with clients, agents, attorneys, lenders, and vendors as needed
Ensure files are complete, accurate, and organized
Provide daily administrative and operational support to the brokerage
Manage appointment setting and calendar coordination for agents and leadership, including showings, client meetings, inspections, and closings
Draft, send, and manage professional email communication on behalf of the team
Maintain organized digital files, checklists, and workflows
Assist with data entry, CRM updates, and internal systems
Prioritize multiple tasks and meet deadlines consistently
Use initiative and logic to resolve issues independently
Adapt quickly to new tools, systems, and processes
Identify opportunities to improve efficiency and organization
Qualification
Required
Excellent written and verbal English communication skills
Highly organized with strong attention to detail
Ability to work independently with minimal supervision
Strong time management and multitasking abilities
Reliable internet connection and comfortable working remotely
Preferred
Previous experience as a Virtual Assistant, Client Coordinator, or Transaction Coordinator
Experience supporting real estate agents or brokerages (preferred but not required)
Proficiency with Google Workspace (Docs, Sheets, Drive)
Experience using Canva for basic marketing or listing materials
Familiarity with CRMs, transaction management platforms, or MLS systems is a plus
Benefits
Performance-based bonuses available
Long-term opportunity with room for growth within the brokerage
Company
Cote Partners Realty
Proudly serving clients in residential real estate in RI, MA, and CT.
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Mickey Silva
Managing Partner
Tyler Cote
Managing Partner & Realtor
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