Minnesota State Colleges and Universities · 1 month ago
Deans Assistant - Office & Administrative Specialist Senior
White Bear Lake
Full-time
Hybrid
Senior Level
$22.23/hr - $31.68/hrCentury College is a community and technical college located in White Bear Lake, Minnesota. They are seeking a Deans Assistant to provide ongoing administrative support to the dean, including assistance with budgeting, hiring processes, and various projects.
EducationHigher EducationUniversities
Responsibilities
Provide administrative support for the dean in order ensure effective and efficient workflow in the division
Ensure accurate creation and maintenance of budget information
Qualification
Required
Communication Skills sufficient to speak, write, and edit materials, including correct spelling, punctuation and grammar, to ensure the accuracy and completeness of oral communication and written materials
Word Processing/Database Management/Spreadsheets/Presentations – Advanced knowledge of standard computer software programs to create, modify, and manage word documents, spreadsheets, and basic databases. Ability to use email, word processing, spreadsheets, and electronic database applications to research and prepare reports, letters, memos, and emails (Access, Microsoft Office Suite, and SharePoint)
Customer Service Skills – On the phone, in person and online to provide effective general and specialized office support. This requires listening, common courtesy, tact, empathy, interest in positive problem solving, the ability to organize ideas logically, and the ability to persuade
Accounting/Budgeting/Expense Experience – Ability to perform or learn to perform administrative support work for the work unit's expense and budget administration
Development of administrative and programmatic procedures – Ability to document and improve processes and make recommendations to management for new or revised administrative and program practices and procedures for smooth and efficient office operations
Preferred
Bachelor's degree preferred
Knowledge of ISRS (Integrated Student Registration System)
Knowledge of MN State policies and procedures
A general understanding of curriculum and degree requirements
Knowledge of equity issues and experience working with diverse populations
Excellent written and verbal communication skills
Excellent human relations skills, maintaining confidentiality, and professionalism
Excellent organizational skills, working well under pressure, prioritizing multiple projects, and meeting deadlines
Excellent project management skills, working independently, solving problems, and resolving dilemmas in a timely manner
Benefits
11 paid Holidays
Vacation Time
Sick Time
Six weeks of Paid Parental Leave
Low cost medical and dental insurance with low deductibles ($250 - $1500)
A Pension Plan
457(b) and 403(b) retirement plans and other retirement investment options
Pre-tax medical and dental expense (with roll-over option) and dependent care accounts
Employer paid life insurance
Short and long term disability
Professional development
A tuition waiver program for employees and their dependents
Company
Minnesota State Colleges and Universities
Minnesota State is the third largest system of state colleges and universities in the nation with 26 colleges, 7 universities, and 54 campuses.
Founded in 1995
10001+ employees
H1B Sponsorship
Minnesota State Colleges and Universities has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (22)
2024 (25)
2023 (26)
2022 (32)
2021 (24)
2020 (34)
Funding
Current Stage
Late StageLeadership Team
Amy Jo Ebert, SPHR, SHRM-SCP
Senior Human Resources Business Partner
Amy Jorgenson, CPA
Chief Audit Officer
Recent News
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