#DegreesNYC · 3 hours ago
Administrative Assistant (IMT)
The Intensive Mobile Team - New York, NY 10025
Full-time
Onsite
New Grad, Entry Level
$42K/yr - $47K/yrGoddard Riverside is a well-established Manhattan community-based agency focused on meeting the basic needs of various populations in New York City. The Administrative Assistant is responsible for overseeing the administrative functions of the Intensive Mobile Treatment (IMT) team, providing essential support and ensuring effective operations.
Education Management
Responsibilities
Answer, forward, and respond to phone calls to the IMT office received during business hours
Accept and track deliveries of packages, mail, etc
Greet and direct clients, visitors, and other individuals arriving at the IMT office
Immediately notify supervisors of any safety concerns
Engage with IMT clients in a respectful person-centered manner to make individuals feel welcomed and accepted into the space
Support the Program Director in monitoring the annual program budget
Maintain spreadsheets tracking expenditures against budget lines monthly
Oversight and management of petty cash ensuring fiscal and regulatory compliance
Review and process invoices; complete check requests, credit card reconciliation, etc. and submit through appropriate software; liaise with Program Director and fiscal department to ensure timely vendor payments
Maintain organized digital and/or physical records of all financial transactions and reconciliations for audits
Organize documentation needed for periodic contract audits or reporting
Assist in maintaining a safe and effective working environment; light cleaning including breaking down/recycling boxes, wiping surfaces, etc. as needed; restocking shelves/items, etc
Monitor inventory and maintain clear records to account for items provided to staff and clients
Assist in essential office tasks such as maintaining physical and digital files; updating client charts with relevant materials; making copies; sending faxes, emails, mail, etc
Maintain onboarding materials; help orient new staff to office systems and protocols
Assist with field-based work such as delivering items to clients
Pick up items from other Goddard sites (mail, deliveries, etc.)
Mailing packages; making purchases from local stores; obtaining printing services; etc
Work collaboratively with IMT team staff in a shared case management model
Assist IMT staff in engaging with clients as appropriate
Adhere to program reporting requirements in coordination with supervisors
Attend staff meetings and case conferences; take digital notes and prepare summaries
Attend training programs to upgrade skills and knowledge related to administrative and client-focused work; engage in weekly supervision and accounting meetings
Other duties as assigned/required
Qualification
Required
High School Diploma or equivalent required
Strong communication skills in both written and verbal formats
Keen attention to detail
Strong computer skills and ability to type proficiently
Utilize or quickly learn Microsoft365 products (Word, Outlook, Excel, OneNote, etc.)
Able to use or learn to use AWARDS database and other electronic databases, programs, and funder-related software such as MAVEN, CARES, Intacct, etc
Frequent phone and computer use
Light walking, climbing stairs, and similar movements
Lifting boxes or similar items up to 35 pounds
Preferred
Associates or some college preferred
Experience working with people with histories of substance use, mental health, homelessness, and/or trauma preferred
Fluency in Spanish or American Sign Language (ASL) is a plus
Company
#DegreesNYC
#DegreesNYC is a data-informed collective impact movement co-led by young people and education professionals to move to equity in education in NYC.
Founded in 2016
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase