Aston Carter · 2 hours ago
Administrative Assistant
Detroit, MI
Contract
Hybrid
Entry Level
$20/hr - $25/hr
2+ years expAston Carter provides corporate talent solutions and is seeking an Administrative Assistant for their Urban Design team in Detroit. The role involves coordinating administrative support, managing daily operations, and assisting with project logistics and office supplies.
ConsultingHuman ResourcesInformation Technology
Responsibilities
Assisting the Director and Leads with daily coordination and scheduling logistics such as arranging meetings, responding to calls and messages, and digital filing, and special assignments
Project coordination roles such as attending meetings with design team members to prepare meeting minutes and track action items, and follow-up on logistical action items. Data input and tracking of Microsoft Planner, Google Keep, or other project management tools
Setup of proposal, memos, reports, presentations and excel spreadsheets using the Microsoft Office software
Data entry into Vision, creation of file folders, and project tracking for project and proposal setup
Provide a wide array of administrative support for staff and managers
Support the streamlining of administrative processes and coordinate directly with administrative staff between offices
Provide general support to visitors, including providing directions for parking and accessing the building. Greets all guests courteously and professionally at the door to the building and responds appropriately by guiding them to the appropriate room or person. Sets up or provides refreshments
Maintaining conference room(s) and schedules as requested
Schedule/coordinate logistics and food for brown bags, guest lunches, and meetings (in-house and outside functions)
Maintain inventory of office supplies, kitchen and housekeeping supplies, PPE, and breakroom supplies (i.e. coffee and tea)
Maintain printer and plotter functionality, coordinate with IT and maintenance contractors, as-needed
Coordinate with HR and administrative staff for new-hire materials (nameplate, business cards, desk/cubicle location, etc.)
Qualification
Required
2+ years of administrative experience
High School Diploma or equivalent required
Must be proficient in MS Word and Excel with a working knowledge of PowerPoint
Preferred
Associate's degree or equivalent combination of training and experience preferred
Benefits
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Company
Aston Carter
Aston Carter is a staffing and recruiting company providing risk and compliance services.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2011-01-31Acquired
Leadership Team
Juan Pablo McCausland-PHR, CDP
Human Resources Business Partner
Sherry Guevara
Regional Human Resources Partner-West Region
Recent News
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