Haptica · 1 day ago
Executive Assistant to CEO
Owings Mills, MD
Full-time
Onsite
Mid Level
3+ years expHaptica is a company looking for an Executive Assistant to support the President & CEO with various administrative tasks. The role involves managing the CEO's calendar, preparing presentation materials, and serving as a liaison between the executive and other stakeholders.
Hospital & Health Care
Responsibilities
Serving as a liaison between the executive and employees, vendors, and clients
Maintain the executives online social presence as it relates to business activities
Prepare visually pleasing presentation materials for the executive’s use in meetings, town halls, etc
Performing routine office management duties such as maintaining and ordering supplies, scheduling meetings, arranging for catering and maintaining records
Making travel arrangements on an as needed basis for all employees conducting business travel
Maintaining the CEO’s calendar and informing the CEO of upcoming meetings and events
Running personal and business-related errands for the CEO
Sit in on meetings and take organized notes to deliver to the CEO after the meeting as requested
Assisting with the upkeep and maintenance of all office locations, including communication with tenants of leased spaces in our facilities
Scanning all receipts to deliver to the accounting department for the completion of reconciliations
Maintaining and updating IT facilities report on excel including incoming tickets and the status of the tickets
Assisting the HR department with certain employee-focused administrative responsibilities (i.e. employee gifts, general admin support)
Setting up and breaking down conference rooms for meetings
Regular, reliable, and punctual attendance
Other duties as assigned
Qualification
Required
Bachelor's Degree is preferred but 3-5 years of experience or training in the business industry is necessary
Prior experience supporting an entrepreneurial executive with a marketing focus is highly preferred
Performing this job successfully requires that an individual have a solid understanding of computers, data entry, internet searches
Must be highly skilled in Microsoft Office suite and Outlook for email
Ability to write effective correspondence to customers and coworkers
Ability to pass a background check
Vision abilities required by this job include being able to see clearly at 20 inches or less, distinguish colors, and adjust focus
Mathematical abilities required by this job include reading a ruler, calculating simple costs, and other basic mathematical skills
Strong attention to detail
Excellent communication skills
Positive attitude
Committed to company mission and values
Flexible and willing to adapt to change
Benefits
Health care
401k
Vacation and sick time
Paid holidays
Other unique benefit options
Company
Haptica
Haptica develops simulators for minimally invasive surgery, including ProMIS for residency training and custom solutions for instrument manufacturers.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase