Shain Development, Inc. · 2 hours ago
Office Manager/Controller
Los Angeles, CA 90025
Full-time
Onsite
Mid, Senior Level
$80K/yr - $125K/yr
5+ years expShain Development, Inc. is a high-end residential construction company seeking an experienced Office Manager / Controller to oversee financial operations. The role involves managing billing, payroll, job cost accounting, and core administrative functions while ensuring financial accuracy and operational efficiency.
ConstructionHome ImprovementHome RenovationResidential
Responsibilities
Review and approve subcontracts
Review and approve project invoices/billing packages
Review and approve all project expenses and subcontractor payments
Ensure all vendors and subcontractors have proper contracts, valid insurance, and licenses
Ensure billing accuracy, completeness, and adherence to contract terms
Serve as the primary point of contact for clients regarding billing questions, payment issues, or project cost clarifications
Establish and maintain internal protocols, data entry, and reporting to ensure accuracy, security, and compliance
Monitor operating checking accounts to ensure adequate liquidity
Review daily cash activity & current liability
Flag cash-flow risks proactively and support short-term forecasting
Manage & review all business expenses and non-billable expenses
Enforce expense documentation and approval standards
Review, approve, and monitor all company credit card transactions
Identify unusual, unauthorized, or non-compliant charges
Manage balances and ensure timely payments to avoid penalties or interest
Review and submit weekly payroll, including timecard validation, discrepancy resolution, and deduction accuracy
Ensure reimbursement, payroll deductions, loans, and garnishments are accurate and properly applied
Coordinate payroll reporting and filings with ADP/payroll system
Ensure all billable labor hours are properly coded and billed to projects
Manage the full onboarding process for new hires, ensuring all required paperwork, payroll setup, benefits enrollment, and compliance documentation are completed accurately and on time
Oversee offboarding for departing employees, including termination of benefits, final payroll, return of company property, and recordkeeping
Serve as primary administrator for employee benefits, including health insurance enrollments, terminations, and qualifying life events
Reconcile benefit deductions with payroll and accounting records
Coordinate with brokers and benefit providers to resolve coverage issues and billing discrepancies
Manage workers’ compensation reporting, audits, and employee classifications
Handle Workers Comp claim and related expenses as needed
Work with field management team to ensure employees’ workplace compliance and safety
Coordinate with insurance brokers to ensure active General Liability, Builder’s Risk, Auto, and Workers’ Compensation coverage across all projects
Track policy expirations, renewals, and project-specific extensions
Ensure insurance compliance at both company and project levels
Manage and track all critical annual and recurring deadlines, including: W-2 and 1099 preparation and issuance, Payroll tax filings, Federal and California S-Corp filings, City of Los Angeles Business Tax renewal, Quarterly estimated tax payments, California Statement of Information
Coordinate contractor license renewals and workers’ compensation compliance
Work directly with external CPAs to ensure timely and accurate filings
Qualification
Required
5–7 years of experience in construction accounting, billing, or controller-level roles
Strong proficiency in Sage (preferred); QuickBooks or comparable accounting systems considered
Demonstrated experience managing payroll, job cost accounting, construction billing, and subcontractor payments
Hands-on experience with HR/administration, including benefits, payroll deductions, and insurance coordination
Working knowledge of California contractor compliance, insurance, licensing, and labor requirements
High attention to detail with the ability to operate independently and manage competing deadlines
Strong judgment, discretion, and financial ownership mindset
Benefits
401(k)
Health insurance
Paid time off
Company
Shain Development, Inc.
Welcome to Shain Development, Inc., a full service general contracting firm specializing in luxury home development, including new construction, remodels, and restorations.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase