Nevada National Security Sites · 17 hours ago
Administrative Specialist II
Santa Barbara, CA
Full-time
Onsite
Entry, Mid Level
$65K/yr - $98K/yr
2+ years expMission Support and Test Services, LLC (MSTS) manages and operates the Nevada National Security Site for the U.S. National Nuclear Security Administration. The Administrative Specialist II will support the Lab Director and staff by performing various office management functions to enhance business and technical operations.
Government Administration
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Assist the Lab Director and STL staff by performing a variety of general office management functions to support business and technical operations, processes, programs, and projects. Duties include, but are not limited to:
Support the Lab Director’s daily operations by scheduling meetings, relaying messages and information, and ensuring information flows smoothly between staff and the front office
Coordinate the administration of personnel policies including hiring, transferring, onboarding, reclassifying, performance evaluating, and terminating procedures applicable to STL personnel
Manage the STL operations calendar and oversee scheduling of STL’s conference rooms
Support planning and logistics of large-group meetings at STL
Coordinate travel arrangements and expense activities/reimbursement for leadership and employees as needed
Place orders for materials and supplies and maintain and reconcile records as a government purchasing card holder
Manage leadership orders of succession and send out delegations of authority
Ensure org charts, phone lists, and email distribution lists are updated regularly
Create staff meeting agendas and provide meeting minutes as directed
Contribute to and coordinate responses for a variety of tasks and reports
May create or edit policies, procedures, technical reports, correspondence, briefings and other written products in support of the STL mission
May perform business activities related to employee morale, awards and recognition, and community outreach
Exchange information and coordinate work with other administrative team members. Provide coverage for each other as needed during absences
Make recommendations for improving operations/processes, solving problems, and addressing issues for improving work group effectiveness
Other duties, as assigned
Qualification
Required
Bachelor's degree in related field and at least 2 years of professional level experience, which provided a sound working knowledge of administrative policies and procedures, or equivalent training and experience
Able to utilize independent judgment, creativity, and initiative to resolve problems and ensure that requirements are completed efficiently and on time
Must be highly organized and able to develop specific goals and plans to prioritize, organize, accomplish work, and meet required deadlines. Able to deal with pressure of handling multiple tasks, complaints, frequent interruptions, and time constraints
Must possess excellent interpersonal skills and ability to communicate with people inside and outside the organization, representing the organization to customers, the public, government and other external sources in a tactful, professional, and effective manner while screening and maintaining confidentiality
Able to apply knowledge and experience to compose correspondence and technical reports and accomplish goals where established procedures may not be specific
Able to remember extensive policies, procedures, terminology, schedules, personnel, and other details
Able to exercise discretion and sound judgment in performing work and contribute recommendations for improving operations/processes
Able to use software applications needed in the position, including Microsoft Suite and general office equipment
Knowledge of basic grammar, spelling, and punctuation
The primary work location will be at the Special Technologies Laboratory located in Santa Barbara, CA
Flexible work schedule can be negotiated with the manager; employees can work 5/8s, 9/80 or 4/10 work weeks
Pre-placement physical examination, which includes a drug screen, is required. MSTS maintains a substance abuse policy that includes random drug testing
Must have a valid driver's license
MSTS is required by DOE directive to conduct a pre-employment drug test and background review that includes checks of personal references, credit, law enforcement records, and employment/education verifications
Applicants offered employment with MSTS are also subject to a federal background investigation to meet the requirements for access to classified information or matter if the duties of the position require a DOE security clearance
Substance abuse or illegal drug use, falsification of information, criminal activity, serious misconduct or other indicators of untrustworthiness can cause a clearance to be denied or terminated by DOE, resulting in the inability to perform the duties assigned and subsequent termination of employment
Applicants for employment must be able to obtain and maintain a DOE Q-level security clearance, which requires U.S. citizenship, at least 18 years of age
If you hold more than one citizenship (i.e., of the U.S. and another country), your ability to obtain a security clearance may be impacted
Department of Energy Q Clearance (position will be cleared to this level)
Reviews and tests for the absence of any illegal drug as defined in 10 CFR Part 707.4, 'Workplace Substance Abuse Programs at DOE Sites,' will be conducted
Applicant selected will be subject to a Federal background investigation, required to participate in subsequent reinvestigations, and must meet the eligibility requirements for access to classified matter
Successful completion of a counterintelligence evaluation, which may include a counterintelligence-scope polygraph examination, may also be required
Benefits
Medical, dental, and vision
Both a pension and a 401k
Paid time off and 96 hours of paid holidays
Relocation (if located more than 75 miles from work location)
Tuition assistance and reimbursement
Company
Nevada National Security Sites
The Nevada National Security Sites help ensure the security of the United States and its allies by: supporting the stewardship of the nation’s nuclear deterrent; providing nuclear and radiological emergency response capabilities and training; contributing to key nonproliferation and arms control initiatives; executing national-level experiments in support of the National Laboratories; working with national security customers and other federal agencies on important national security activities; and providing long-term environmental stewardship of the NNSS’s Cold War legacy.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Melissa Biernacinski
Action Officer, Government/Customer Relations and Strategic Partnerships
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