The California State University · 19 hours ago
Administrative Support Assistant (Administrative Support Assistant II), Research - Academic Admin
San Bernardino, CA
Full-time
Onsite
Entry Level
$3,680/mo - $5,417/mo
2+ years expCalifornia State University is seeking an Administrative Support Assistant to provide clerical support for the Office of Academic Research. The role involves a variety of administrative tasks, including managing communications, coordinating events, and supporting internal grant programs.
EducationHigher EducationUniversities
No H1B
Responsibilities
Serve as administrative support to the Office of Academic Research
Provide a full range of moderate to complex clerical and secretarial work assignments, including answering phones, assisting visitors, coordinating campus deliveries, and maintaining email communications
Utilize strong technological, problem-solving and interpersonal skills to support correspondence, maintain accurate records and spreadsheets, and compile reports
Contribute to office operations by assisting with projects such as event publicity, website updates, and other administrative tasks as needed
Provide administrative support to university centers and institutes affiliated with the Office of Academic Research
Responsibilities include coordinating cross-unit communications, assisting with meeting and event logistics, maintaining records, and supporting ongoing operations in collaboration with center directors and staff
Support data collection, reporting, and project coordination, including preparing documentation, tracking budgets, and maintaining timelines
Assist with public-facing communications, including drafting or distributing content related to center/institute activities
Provide administrative support for internal grant programs managed by the Office of Research Development, including assistance with application processing, tracking pre- and post-award data, and compiling reports
Facilitate email communications and correspondence related to internal grants, such as announcements, deadlines, and award notifications, ensuring timely and professional outreach to campus constituents
Coordinate workshops and perform administrative tasks to support the effective delivery of office initiatives
Perform other classification-related duties as assigned in support of the Office of Academic Research and related units
Qualification
Required
High School diploma or its equivalent
Two years of experience in general office clerical or secretarial work or the equivalent
Experience to be proficient in performing most or all work assignments
General working knowledge of applicable university infrastructure, policies, and procedures
Thorough knowledge of office methods, procedures, and practices
Fluency in using standard office software packages
Thorough knowledge of English grammar, punctuation, and spelling
Ability to learn, interpret independently, and apply a variety of complex policies and procedures. Able to identify deviations from applicable policies
Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions
Ability to perform standard arithmetic functions of a transactional nature, including tracking and comparing data
Work often involves front line contacts with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills
Demonstrated competence in effectively presenting standard information in writing
Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions
Preferred
Equivalent to two years of general office experience, which include providing lead work direction
General knowledge of evaluation principles and techniques and skill in their application; general knowledge of organization; and general knowledge of higher education policies, nonprofit organizations, service-learning pedagogy, and fund development is preferred
Benefits
Medical, dental and vision plans
Membership in the California Public Employees Retirement System (CalPERS)
Sick and vacation time
15 paid holidays a year
Fee waiver education program
Company
The California State University
The California State University is the largest system of four-year higher education in the country, with 22 campuses, 56,000 faculty and staff and more than 450,000 students.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$8.85MKey Investors
DensoNational Endowment for the Humanities (NEH)Dale Carlsen
2024-10-30Grant
2023-01-10Grant· $0.15M
2018-10-26Grant· $2.7M
Leadership Team
Steve Relyea
Executive Vice Chancellor and Chief Financial Officer
Recent News
2025-12-19
East Bay Times
2025-12-10
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