First American · 1 day ago
Executive Assistant (Hybrid)
USA, California, Santa Ana
Full-time
Hybrid
Senior Level
$30.90/hr - $41.19/hr
5+ years expFirst American is a leading title insurance company that values its people and fosters an inclusive work environment. They are seeking an Executive Assistant to provide advanced administrative support to senior executives, manage complex scheduling, and handle confidential information with discretion.
Financial ServicesInsuranceProperty InsuranceReal EstateReal Estate Investment
Responsibilities
Typically provides executive support and assistance to the executives of the organization with responsibility for a broad range of organizational functions, such as organizational strategy and human resources related information
Performs advanced, diversified and confidential executive assistance and administrative duties to enhance executives' effectiveness, requiring broad and comprehensive experience, skill and knowledge of organization policies and practices
Often involved in issues of a confidential and/or sensitive nature
Prepares, creates and maintains reports, presentations, etc
Composes and initiates correspondence and designs presentations
Tactfully screens telephone calls and visitors, responds to emails and resolves a wide range of complex inquiries
Schedules and maintains calendar of appointments, conference calls, meetings and travel itineraries, coordinates related arrangements, gathers information, and negotiates complex scheduling issues
May prepare and distribute meeting notes and action items, tracking completion of tasks for a broad area, reporting issues to manager, following up on routine issues
Prepares information and tracks status for manager for a wide range of items such as expense reports, documenting notes, typing reports, checking customer account status, reviewing files, HR record changes, opening letters, etc
Perform research for a wide range of issues and subjects as requested
Meeting and event coordination – coordinates schedules and activities with other departments, finds location (on or offsite), makes lunch arrangements, gathers materials, recommends and tracks budgets, communicates information/schedule to those attending, etc
Qualification
Required
High school diploma required; bachelor's degree preferred
5+ years of advanced administrative support experience, ideally supporting senior leaders
Proven ability to handle confidential and sensitive information with discretion and professionalism
Strong computer proficiency, including advanced knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint)
Excellent writing, grammar, and communication skills; strong attention to detail and accuracy
Highly organized with strong follow‑through and the ability to manage multiple priorities
Solid project management skills with the ability to drive tasks to completion
Exceptional time management, initiative, and ability to anticipate needs
Sound judgment and decision‑making capabilities in a fast‑paced environment
Preferred
bachelor's degree preferred
Benefits
Medical
Dental
Vision
401k
PTO/paid sick leave
Employee stock purchase plan
Company
First American
First American provides financial services through its Title Insurance and Services segment and its Specialty Insurance segment.
10001+ employees
Funding
Current Stage
Public CompanyTotal Funding
$450M2024-09-23Post Ipo Debt· $450M
2010-06-01IPO
Leadership Team
Kenneth D. DeGiorgio
Chief Executive Officer
Jody Mulkey
Chief Technology Officer
Recent News
2026-01-22
Company data provided by crunchbase