GE HealthCare · 7 hours ago
Executive Administrative Assistant
Chicago, IL
Full-time
Onsite
Senior Level, Lead/Staff
$100K/yr - $150K/yr
8+ years expGE HealthCare is seeking an Executive Administrative Assistant to provide comprehensive administrative support to the Chief Strategy Officer. The role involves managing calendars, meetings, travel arrangements, and confidential information, while also supporting onboarding processes and internal communications.
AppsHealth CareHealth DiagnosticsHome ImprovementHome RenovationInternetMedical
No H1B
Responsibilities
Support Chief Strategy Officer in all related administrative tasks which may include effectively maintaining and coordinating calendars, scheduling meetings, making travel arrangements, providing phone coverage, processing and reconciling expense accounts and handling various purchases which may include invoice arrangements
Support Strategy business operating mechanisms (bi-weekly, monthly and quarterly staff meetings, town halls/all employee meetings, and other meetings as arise)
Maintain calendars, contacts and tasks for the CSO coordinating with internal stakeholders and their Executive Administrative support in scheduling and coordinate internal and external meetings
Provide general office administrative services and support. This includes, but is not limited to, supporting the onboarding of new employees/contingent workers, answering questions re: central sites, internal processes, and e-tools, assisting with international and domestic shipping, initiating IT support requests and liaising with facilities management
Assist with communications related activities such as maintaining relevant distribution lists, producing email correspondence, presentations, meeting agendas, new hire and organization change announcements
Coordinate complex, multi-leg domestic and international travel arrangements, which include flights, car service, dinner reservations, etc
Arrange meetings, take notes, prepare memos and follow up on actions as required
Prepare reports, presentations, and data, as well as maintaining files, records, and correspondence which may include handling confidential and sensitive information with discretion
Support budget process & process invoices, vendor creation, and managing contractors
Print materials for team meetings and conferences; printing/binding large volume materials when required and shipping to conference locations
Order supplies
Retrieve and greet guests/deliveries
Order catering for any meetings requiring breakfast/lunch/refreshments
Assist with special projects as needed; proactively anticipate work assignments whenever possible
Some travel may be required for specific conferences where administrative support is required
Cover and support local Administrative Assistant team
Other functions may be assigned as necessary
Qualification
Required
Proven 8+ years of experience as an executive assistant or supporting a senior leader, preferably in a global, public company or in corporate function
Strong verbal and written communication skills and ability to communicate effectively
A proactive approach to problem-solving with strong decision-making and organizational skills
Strong collaboration skills. Ability to work in a team environment is key
Ability to prioritize and meet deadlines in a fast-paced quickly changing environment
In-depth MS Office suite skills
Benefits
Medical
Dental
Vision
Paid time off
A 401(k) plan with employee and company contribution opportunities
Life
Disability
Accident insurance
Tuition reimbursement
Company
GE HealthCare
GE Healthcare provides a wide range of medical technologies and services to healthcare providers and researchers. It is a sub-organization of General Electric.
10001+ employees
Funding
Current Stage
Public CompanyTotal Funding
$5.52BKey Investors
Bill & Melinda Gates Foundation
2024-11-07Post Ipo Secondary· $1.17B
2024-09-12Post Ipo Secondary· $1.29B
2024-02-16Post Ipo Secondary· $1.07B
Leadership Team
Catherine Estrampes
President and CEO, US & Canada
Luiz Verzegnassi
President & CEO, Services
Recent News
2026-01-16
Medical Device Network
2026-01-16
Company data provided by crunchbase