Chicago Atlantic · 14 hours ago
Executive Assistant
Miami,FL,US
Full-time
Hybrid
Senior Level
5+ years expChicago Atlantic is a private markets alternative investment manager focused on industries where demand for capital exceeds traditional supply. They are seeking a high-performing Executive Assistant to the CEO, responsible for managing the CEO's priorities, communications, travel, and daily operations with precision and professionalism.
Financial Services
Responsibilities
Serve as the CEO’s primary administrative and operational partner, ensuring priorities are executed effectively and efficiently
Manage complex calendar scheduling across time zones, including investor meetings, board meetings, internal leadership sessions, and external engagements
Proactively balance short-term urgency with long-term goals; create structure and clarity in a dynamic environment
Draft and manage agendas, briefing documents, meeting prep packets, and follow-ups
Plan and execute domestic and international travel with a high attention to detail (air, hotel, ground, itineraries, security considerations as needed)
Build meticulous, CEO-ready itineraries and maintain real-time travel support (including last-minute changes)
Coordinate event logistics including offsites, board meetings, investor events, dinners, and conferences
Draft, edit, and manage high-quality communication on behalf of the CEO: emails, meeting notes, follow-ups, and internal/external messaging
Represent the CEO with professionalism and discretion when interacting with investors, executives, business partners, and internal teams
Act as a gatekeeper for inbound requests and protect executive bandwidth
Handle highly sensitive information including investor updates, strategic plans, compensation matters, personnel actions, and legal documentation
Maintain strict confidentiality and execute with exceptional judgment
Build strong internal relationships to ensure seamless coordination across teams
Drive special projects for the CEO, including coordinating cross-functional efforts, tracking deadlines, and ensuring follow-through
Maintain organized systems for documents, contacts, and recurring business rhythms
Partner closely with senior leaders, finance, legal, and operations teams to keep strategic initiatives moving forward
Qualification
Required
5+ years of Executive Assistant experience supporting a CEO, Managing Partner, or senior executive in a fast-paced, high-performance environment
Background in banking, private equity, or investment management strongly preferred
Proven ability to manage complex scheduling, shifting priorities, and high volumes of time-sensitive work
Exceptional attention to detail—accurate, thorough, and highly structured
Strong written communication skills with a professional, executive tone
High level of discretion, maturity, integrity, and judgment
Comfort with ambiguity and ability to execute independently
Preferred
Experience supporting investor relations and/or board-level meeting rhythms
Experience coordinating executive offsites and high-profile events
Advanced proficiency with Microsoft Office / Google Workspace (Outlook/Google Calendar mastery required)
Strong project management habits and systems thinking
Company
Chicago Atlantic
Chicago Atlantic is a private market investment firm combining deep expertise with an entrepreneurial approach to multi-asset class investing.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
$14.49M2022-12-13Series Unknown· $14.49M
2022-12-13Debt Financing
Leadership Team
Matthew Taylor
Partner and CEO - Chicago Atlantic Trident
Tony Cappell
Principal and Co-founder
Recent News
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2025-10-02
2025-08-29
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