VaVa Virtual Assistants · 15 hours ago
NONPROFIT EXECUTIVE ASSISTANT
United States
Full-time
Remote
Senior Level
5+ years expVaVa Virtual Assistants is a remote company based out of Atlanta, Georgia, that connects businesses with virtual professionals for specialized support. They are seeking a skilled Nonprofit Executive Assistant responsible for managing client relationships and providing comprehensive legal administrative support, including preparing legal documents and managing case files.
AdvertisingDigital MarketingGraphic DesignSocial MediaWeb Design
No H1B
Responsibilities
Organize, maintain, and manage organizational records, program documents, and internal files
Conduct research on funding opportunities, partners, or policy issues and summarize findings for leadership
Prepare, draft, and review organizational documents, reports, grant materials, and correspondence
Manage and coordinate schedules for executive meetings, board meetings, and organizational events
Handle professional communication with donors, partners, board members, and external stakeholders
Assist in the preparation and organization of board materials, presentations, and executive briefings
Track project and initiative progress and ensure timely completion of deliverables and documentation
Assist with expense tracking, reimbursements, and basic invoicing or donor-related documentation
Monitor compliance with grant requirements, reporting deadlines, and organizational policies
Provide administrative support during board meetings, events, and key organizational initiatives
Coordinate travel arrangements for executives and leadership team members
Ensure confidentiality of sensitive donor, personnel, and organizational information
Maintain and manage stakeholder, donor, and partner relationships with regular updates and communications
Assist in the coordination and management of strategic initiatives and cross-functional projects
Utilize nonprofit, CRM, or project management software for document management, tracking, and reporting
Other Executive Assistant responsibilities as requested
Qualification
Required
Must reside and be authorized to work in the United States
At least 5 years of the demonstrated experience outlined above
At least 5 years of experience working full-time in a virtual role
Available at least 20 hours per week to support high-touch (daily), deliverable-focused clients
Experience understanding and applying nonprofit sector terminology, operations, and organizational processes
Proficiency with nonprofit research, grant, or donor databases and resources (e.g., Candid/Foundation Directory, Guidestar, or similar)
Experience with nonprofit CRM, donor management, or program management systems (e.g., Salesforce, Bloomerang, DonorPerfect, Blackbaud, or similar)
Familiarity with document management and file-sharing systems (e.g., SharePoint, Google Drive, Dropbox, or similar)
Competence with calendaring and scheduling tools (e.g., Google Calendar, Outlook, Calendly)
Knowledge of grant submission portals, reporting systems, or compliance platforms used by funders and partners
Experience and confidence in coordinating large-scale webinars and video conferencing including scheduling, facilitating, overseeing breakout rooms, and troubleshooting technical issues
Experience and comfortability with a range of technology such as Slack, project management tools, Google Suite, and Microsoft Office
Company
VaVa Virtual Assistants
VaVa Virtual Assistants renders web design, social media, rebranding, web conference, graphic design and digital marketing services.
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Lauren Gall (she/her)
Co-Founder
Company data provided by crunchbase