Saxton & Stump · 11 hours ago
File Clerk
Lancaster or York, PA
Full-time
Onsite
New Grad, Entry LevelSaxton & Stump is one of the most innovative law firms in the country, committed to providing five-star service and results-focused advice. The File Clerk plays a vital role in supporting day-to-day operations by managing physical and electronic files, processing mail, and providing general administrative support.
Law EnforcementLegalLegal Tech
Responsibilities
Catalog, organize, and file documents in physical client files
Retrieve files and documents upon request from attorneys, paralegals, and staff
Pick up filing from attorney and paralegal offices
Thin and close files in accordance with firm retention policies
Create and assemble binders as requested
Catalog closed files for offsite storage and prepare files with appropriate labels and inserts
Coordinate with Iron Mountain for file retrieval and storage
Maintain and update Iron Mountain logs and upload records to iManage
Maintain overall organization and cleanliness of the file room
Process incoming mail by scanning and uploading documents to iManage
OCR medical records and other documents
Bates number medical records
Convert radiology CDs to ZIP files and upload to iManage
Copy CDs and flash drives as needed
Print and assemble document projects as requested
Process incoming mail by scanning, delivering to appropriate recipients and uploading documents to iManage as needed
Manage daily mail procedures and ensure adherence to firm standards
Check for outgoing mail twice daily on multiple floors
Delivering outgoing mail to the mailbox daily
Handle outgoing package shipping and mailing via FedEx, UPS, and USPS
Perform courthouse and post office runs as needed
Perform daily opening and closing procedures
Open and close shred bins weekly in preparation for Shred pickup weekly
Support facilities needs as assigned
Inventory, submit orders for, and distribute office supply shipments
Provide daily desk and reception coverage
Answer incoming phone calls and route appropriately
Monitor and respond to emails and internal requests
Monitor firm general email inbox as assigned
Enter billable time into Clio as required
Travel to satellite offices to manage filing processes and provide operational support
Ensure consistency in filing and mail procedures across all firm locations
Qualification
Required
High school diploma or equivalent required
Prior experience in a law firm or professional office environment required
High energy and genuine enthusiasm for achieving five-star internal and external client service
Strong organizational and time-management skills
Ability to work independently and in a team setting
Ability to handle confidential and sensitive information with discretion
Ability to manage multiple tasks and prioritize workload effectively
Proficiency with office equipment and document management systems (iManage, scanners, copiers)
Ability to communicate effectively with Attorneys, Paralegals, Administrative Support Staff and Management as needed
Basic computer skills, including Microsoft Office; familiarity with Clio is a plus
Ability to lift and move files and boxes as required
Must be a team player with a friendly and welcoming attitude, with a spirit to serve
Ability to stand, walk, bend, and lift files and boxes throughout the workday
Ability to travel between firm offices as needed
Ability to perform repetitive filing, scanning, and data entry tasks
Benefits
Medical, dental, and vision insurance (which start day one of employment)
A 401k plan
The opportunity for professional growth
Company
Saxton & Stump
Saxton & Stump is a full-service law firm serving businesses by providing legal and consulting services.
Founded in 2015
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
James Saxton
CEO
Recent News
Charleston Business
2025-09-15
2025-01-23
2022-12-10
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