Billerud · 8 hours ago
IT Contract Services Administrator (Quinnesec, MI/Escanaba, MI/Wisconsin Rapids, WI)
Escanaba, MI
Contract
Hybrid
Mid Level
4+ years expBillerud is a leading sustainable packaging materials and paper company. The primary responsibility of this role is to assist IT financial management processes and administer the IT Capital Approval process while providing logistical administration for the IT organization.
ForestryPackaging ServicesPaper ManufacturingProduct Design
Responsibilities
Organize and administer IT contracts for Billerud North America (BNA)
Solicits renewal quotes from vendors or VARs
Works with IT contract owners/technical management team to confirm entitlement and level of service needed for upcoming renewal cycle
Negotiates pricing/service levels with vendors on behalf of technical management team
Ensures new contracts/orders are signed according to DOA matrix
Creates purchase orders for renewals
Manages invoices for renewals (monthly/quarterly/annually)
Manages IT pipeline of new IT contracts for BNA
Works with technical management team for NDAs, SOWs, and service/maintenance contracts needed for new projects
Co-terming of existing contracts with new purchases/entitlements/subscriptions
Preservation of official documents
Historical data used for new contract negotiations, price management, and audits
Annual/monthly budgeting Forecasting
Accruals
Amortization
AOP process for upcoming calendar year
Compliance – provide data for quarterly contract reviews
Audits – provide leadership and project management for any audits solicited by vendor
Collaborates with Finance and Legal regarding overlapping requirements
Tax info to/from vendors
Vendor payment terms and remit info
Assist with business/IT requirements on contract legal reviews
As-needed work during specific business events
Assist Billerud Europe with IT contract renewals
Contract assignments during mergers/acquisitions/divestitures
Co-terming or merging separate business entities
Other assignments as needed
Qualification
Required
Minimum of 4 years administrative support experience
Strong experience with Microsoft Office suite
Bachelor Degree
Proficient with SAP
Proficient with Excel
Strong Interpersonal skills – able to communicate effectively both verbally and in writing with end users, team members / co-workers, vendors and management
Proficient with vendor relationship skills
Communicates to IT leadership on budget and contract negotiations
Works with business Leads for contract spending and renewals
Proficient with SharePoint
Strong analytical skills
Exceptional organizational skills with an emphasis on multi-tasking and attention to detail
Demonstrated ability to handle confidential matters, data and information
Self-starter with ability to perform tasks accurately and timely
Preferred
Administrative professional certification a plus
Benefits
Competitive compensation
Full benefits
Opportunities for growth and advancement
Tuition reimbursement and certificate courses offered through partner schools
Performance-based bonus
Three medical plans designed to help you and your family stay healthy (with virtual care options!)
Generous 401K match including discretionary annual contribution
HSA Contribution match with additional contribution for annual preventive exam
Dental & Vision coverage
Company paid Disability Coverage
Wellness rewards program
Prescription Benefits
Employee Assistance Program
Opportunity to hybrid working according to company standard
Company
Billerud
We are a world leading company in high performance paper and packaging materials; passionately committed to sustainability, quality and customer value.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Tonie Meyers
Senior Vice President, CFO and Sheeting Operations
Kay Kersey
HR Business Partner
Recent News
2025-11-28
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2025-09-22
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