Penn Medicine Lancaster General Health · 14 hours ago
Administrative Assistant II (Part-Time, Day Shift)
Lancaster, PA
Part-time
Onsite
Mid Level
3+ years expPenn Medicine is dedicated to providing high-quality care, conducting innovative research, and educating future leaders in medicine. The Administrative Assistant II role involves providing administrative and office support to a department, including managing schedules, composing correspondence, and coordinating meetings.
AssociationDiabetesHealth DiagnosticsHome Health CareHospitalMedicalNon ProfitOutpatient CareRehabilitationTherapeutics
Responsibilities
Coordinates schedules and calendars by arranging meetings, appointments and travel arrangements
Composes correspondence, memos, presentations, and reports
Coordinates all aspects of meetings including logistics, technology, presenters and agenda
Answers and screens internal and external calls and visits to determine the urgency of the situation
Performs and anticipates certain administrative functions for management, including making decisions within authorized scope or directing the decision making to the proper authority
Provides research and administrative support to special projects, preparing data and follow-up on projects
Manages department equipment, supplies, office space and department specific systems
Sets-up, organizes, maintains and updates files and ensured strict confidentiality with verbal and documented information in the work area, and maintains security of physical and electronic information
Coordinates and tracks workflows and projects through the department and/or organization to ensure paperwork is complete and follow-up services are provided in a timely fashion
Collects, documents, processes payments, and tracks contracts, grants, and special funds
Sorts and distributes mail and other communication to appropriate recipients
Organizes and coordinates the flow of information both internally and externally and utilizes technology based communication platforms
Provides back-up to other support staff as needed, while working in a team environment in a way that is professional, cohesive and respectful
Assists with onboarding new employees and consultants to department by setting up access and completing paperwork
Participates and/or lead committees as directed including special event planning, execution and clean-up
Performs other duties as assigned
Qualification
Required
High School Diploma or equivalent (GED)
Three (3) years' experience providing direct administrative support
Excellent computer skills including intermediate to advanced level of experience with Microsoft Office Products
Excellent communication and interpersonal skills
Thorough knowledge of English grammar, spelling and punctuation
Preferred
Associate or Bachelor's Degree in a complimentary field
More than Three (3) years' experience providing direct administrative support and the ability to perform functions Independently
Benefits
One of the finest prepaid tuition assistance programs in the region.
Company
Penn Medicine Lancaster General Health
Penn Medicine Lancaster General Health, a member of the University of Pennsylvania Health System (Penn Medicine), is a more than 800-licensed bed, not-for-profit health system with a comprehensive network of care encompassing Lancaster General Hospital (LGH), Women & Babies Hospital, Lancaster Behavioral Health Hospital (in partnership with Universal Health Services), and the Lancaster Rehabilitation Hospital (in partnership with Kindred Healthcare).
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Bergen L
EVP and Chief Operating Officer
Alexandra Jorgensen
Chief Human Resources Officer
Recent News
The Philadelphia Inquirer
2025-04-29
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