Wabtec Corporation · 13 hours ago
Office Administrator
West Melbourne, FL
Full-time
Onsite
New Grad, Entry Level
$23/hr - $28/hrWabtec Corporation is a leading global provider of equipment, systems, digital solutions, and value-added services for the freight and transit rail sectors. They are seeking a highly organized and proactive Office Administrator to manage day-to-day office operations and provide support to various departments.
Railroad Manufacture
Responsibilities
Provide administrative support to all Melbourne personnel, including senior and executive leadership and all visitors
Provide general administrative assistance for executives, including scheduling meetings, managing calendars, handling correspondence, and organizing travel arrangements
Manage office supplies, inventory, and maintain office equipment
Ensure the office environment is clean, organized, and well-maintained
Assist in facilities and overall office management for the Melbourne site
Serve as the point of contact for internal and external communications, answering phone calls, emails, and directing inquiries as needed
Schedule and coordinate meetings, prepare agendas, take meeting minutes, and track action items
Assist in planning and coordinating company events, such as team-building activities, conferences, and employee gatherings
This includes meeting room prep, catering, setting up meals, and working with offsite venues
Lead and provide community outreach activities and events
Assist with basic bookkeeping tasks, including processing invoices, expense reports, and maintaining records
Assist with onboarding new employees, maintain employee records, and help with HR-related tasks as needed
Assist with any other administrative tasks as required to ensure the smooth operation of the office
Qualification
Required
High school diploma required; degree preferred
Proven office management, administrative, or assistant experience
Friendly, professional, and approachable demeanor
Ability to work independently without constant supervision
Knowledge of office management responsibility, systems and procedures
Excellent time management skills and ability to multitask and prioritize work
Adaptable and flexible in a dynamic work environment
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organization and planning skills
Proficient in Microsoft Office
Knowledge of internal and external shipping systems and processes
Company
Wabtec Corporation
Wabtec is a leading global provider of equipment, systems, digital solutions, and value-added services.
Founded in 1869
10001+ employees
H1B Sponsorship
Wabtec Corporation has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2024 (2)
2023 (3)
2022 (2)
2021 (3)
2020 (7)
Funding
Current Stage
Late StageLeadership Team
Raj Gupta
President and CEO, Maintenance of Way
Cherie Reardon, SPHR
Vice President, Human Resources - Engineering/Technology & Chief Technology Officer
Recent News
2024-05-05
2024-05-05
Company data provided by crunchbase