BioMarin Pharmaceutical Inc. · 11 hours ago
(CW) Administrative Assistant (HR Office /Administration )
San Rafael, CA
Full-time
Hybrid
Mid Level
4+ years expBioMarin Pharmaceutical Inc. is a global biotechnology company focused on translating genetic discoveries into new medicines. They are seeking an Administrative Assistant to support the People Leadership Team with various administrative tasks, including processing expense reports, coordinating meetings, and managing onboarding activities.
BiotechnologyDeveloper PlatformPharmaceutical
Responsibilities
Process and submit expense reports for the People Leadership Team using BioMarin’s expense reporting platform (currently Concur); research and resolve discrepancies
Coordinate meetings using Outlook and Teams, including scheduling with internal and external stakeholders and managing meeting logistics
Serve as a primary administrative point of contact for People Team operations and employee requests
Support special projects and ad hoc initiatives, including preparation of presentations, spreadsheets, and audits
Perform general administrative duties and projects as assigned
Complete and process electronic Form I 9s for all new hires in compliance with federal regulations
Maintain accurate and compliant I 9 records, including audits and timely re verifications
Support onboarding activities for new hires via Jobvite
Administer the Education Reimbursement program, reviewing requests for policy compliance and submitting approved payments to Payroll
Audit and generate bi weekly reports for Payroll
Maintain the U.S. Benefits intranet page, ensuring content is current and accurate
Develop and distribute wellness-related content in partnership with wellness vendors across Viva Engage, digital displays, and internal email bulletins
Coordinate cross-functional promotion of wellness campaigns and initiatives
Support on-site events (e.g., community lunches, wellness fairs, flu shot clinics, service events) and serve as an on-site point of contact for vendors and BioMarin Security
Prepare reports, audit invoices, and submit documentation to Accounts Payable
Collect, process, scan, and route HR- and Benefits-related mail; upload documentation to SharePoint or route to appropriate stakeholders
Qualification
Required
Minimum of four years of experience in an Administrative Assistant or similar support role
Advanced proficiency in Microsoft Outlook and Teams
Strong working knowledge of Microsoft Excel, Word, and PowerPoint
Strong administrative judgment, analytical thinking, and attention to detail, particularly in compliance-driven work (e.g., I 9s, payroll reporting, reimbursements)
Demonstrated ability to interpret and apply policies and procedures accurately and consistently
Excellent written and verbal communication skills, with the ability to ensure clarity, consistency, and appropriate tone across employee communications
High level of discretion and confidentiality when handling sensitive employee and leadership information
Exceptional organizational and time-management skills, with the ability to manage competing priorities and meet deadlines in a fast-paced environment
Strong customer service orientation, with the ability to interact effectively with employees, vendors, and cross-functional partners
Ability to work independently while collaborating effectively as part of a team
Preferred
Experience with Concur, Jobvite, Oracle HCM, SharePoint, Viva Engage, and Canva preferred
Prior experience in HR preferred
Experience in the biotech or pharmaceutical industry is a plus
Benefits
Education Reimbursement
Wellness campaigns and initiatives
Company
BioMarin Pharmaceutical Inc.
Founded in 1997, BioMarin is a global biotechnology company dedicated to transforming lives through genetic discovery.
1001-5000 employees
Funding
Current Stage
Public CompanyTotal Funding
$585.8M2020-05-11Post Ipo Debt· $585.8M
1999-07-26IPO
Leadership Team
Brian Mueller
Chief Financial Officer
Arpit Davé
Executive Vice President, Chief Digital and Information Officer
Recent News
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2026-01-23
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