Applicantz · 18 hours ago
Executive Assistant
United States
Contract
Remote
Entry Level
$30/hr - $32/hr
1+ years expApplicantz is a company seeking a highly organized and proactive Executive Assistant to support a VP and multiple team members in a fast-paced environment. The role involves managing schedules, coordinating priorities, and improving operational efficiency using modern collaboration tools.
Computer Software
Hiring Manager
Seerat Mahajan
Responsibilities
Manage and coordinate multiple team members’ calendars, including scheduling meetings across time zones
Prepare, submit, and track expense reports accurately and on time
Support meeting logistics (agendas, notes, action items, and follow-ups)
Use Miro and Airtable to organize information, track projects, and support team workflows
Leverage AI tools (e.g., AI assistants, summarization tools, scheduling aids) to improve efficiency, organization, and quality of work
Act as a point of contact for internal and external stakeholders
Handle ad hoc administrative and operational tasks as needed
Qualification
Required
1–3 years of experience in an Executive Assistant, Administrative Assistant, or similar support role
Experience supporting multiple leaders or team members simultaneously
Strong calendar management and organizational skills
Experience managing expenses and administrative processes
Familiarity with Miro and Airtable (or similar collaboration and database tools)
Comfort using AI-enabled tools to assist with productivity, organization, and task execution
Excellent written and verbal communication skills
Close attention to detail and the ability to handle confidential information with discretion
Preferred
Experience working in a fast-paced or cross-functional environment
Interest in exploring and adopting new tools to improve workflows and processes
Company
Applicantz
Empowering businesses of all sizes with access to bright talent for project solutions, staffing, and freelance expertise.
201-500 employees
H1B Sponsorship
Applicantz has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (3)
2022 (1)
2021 (4)
2020 (1)
Funding
Current Stage
Growth StageCompany data provided by crunchbase