Florida State University · 11 hours ago
Administrative Specialist - Center for the Advancement of Human Rights
Tallahassee, FL
Full-time
Onsite
Entry, Mid Level
2+ years expFlorida State University is one of the nation's elite research universities, and they are seeking an Administrative Specialist for the Center for the Advancement of Human Rights. The role involves providing direct administrative support, managing departmental HR functions, handling travel arrangements, and assisting clients with immigration documentation.
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Responsibilities
Responsible for providing direct administrative support for the department. Provides reception and clerical duties, but in addition, is in charge of screening cases and informing potential clients of required documentation needed to file for immigration relief. Maintains an adequate stock of office supplies. Assists with using common spaces to promote faculty and student work
Responsible for functions related to department travel, updates, and advises department on policies. Creates department travel requests, assists with booking accommodation, and processes expense reports for faculty and guest travelers. Research, interpret, and advise the department on any travel policy updates. Maintains a Travel card for departmental travel purchases
Manage departmental HR functions to include completing new hire paperwork, submitting electronic personnel action forms, one-time payment forms, and dual comp forms. In addition, processes stipend/scholarships for students through the FS4U system
Responsible for functions related to Purchasing following Procurement policies and procedures as necessary to keep the departments operational with regard to office supplies, equipment, and services rendered by outside vendors. In addition, responsible for creating blanket purchase orders and internal purchase orders. Interprets and advises the department on purchasing policies and updates
Assists with Center for the Advancement of Human Rights clients to include the completion of adjustment of status forms for refugee clients and victims of crimes, applications for TPS and DACA recipients, and completes translations of key documents to be included in the applications
Supports department with event logistics including assisting in making reservations and working with vendors as well as providing day-of event support. Prepares the events by compiling relevant information and assembling physical documents for distribution to participants
Supports the department in website and social media accounts
Qualification
Required
A Bachelor's degree and two years of experience; or a high school diploma or equivalent and six years of experience. (Note: a combination of post high school education and experience equal to six years.)
Preferred
Familiarity with immigration forms
Ability to speak, read, and write Spanish fluently
Benefits
Compensation
Benefits
Wellness
Recognition
Employee Development programs
Company
Florida State University
Florida State University is an American public space-grant and sea-grant research uivnersity.
5001-10000 employees
Funding
Current Stage
Late StageTotal Funding
$108.2MKey Investors
National Science FoundationNational Institutes of Health
2024-02-23Grant· $6M
2023-01-27Grant· $72.7M
2021-10-14Grant· $14.5M
Leadership Team
Ebe Randeree
Associate Dean. College of Communication & Information
Jeff Latimer
Associate Director of Information Technology
Recent News
2025-11-24
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