African American Planning Commission, Inc. · 17 hours ago
Administrative Assistant, Queens Family Emergency Shelter
Queens, NY
Full-time
Onsite
Entry Level
$57K/yr - $57K/yr
1+ years expAfrican American Planning Commission Inc is seeking an Administrative Assistant for their Queens Family Emergency Shelter. The role involves providing administrative support to the Program Director and Director of Social Service, managing communications, scheduling meetings, and maintaining office supplies and files.
CharityNon ProfitResidential
Responsibilities
Provide administrative support to the Program Director and Director of Social Service
Prepare communications, such as memos, emails, invoices, reports and other correspondence
Act as primary point of contact for the Program Director and respond to internal and external department requests
General administrative duties such as copying and transmitting documents using various media
Handle office petty cash funds as the custodian, with oversight from the Program Director
Assist the Program Director with tracking time and attendance of employees, as requested
Provide timely reminders to the Program Director of key deadlines/trainings/events
Assist the Program Director with the submission of employee program access to external departments, as requested
Organize and maintain files and databases in a confidential manner
Coordinate and schedule meetings, conference calls, prepare agendas, reserve and prepare meeting rooms/facilities
Screen phone calls, redirect calls, and take messages
Attend staff meetings and supervisory sessions, take minutes for meetings as required
Schedule all office equipment repairs and servicing as needed
Ensure that fax and copy machines are in working condition
Receive invoices from contracted security and review for accuracy
Order, receive, track, store and distribute office supplies
Perform other tasks and assignments as requested
Qualification
Required
Bachelor's degree in a related field with at least one (1) year experience in a professional setting
Associate degree with at least two (2) years of relevant experience in a professional setting
High School Diploma with at least three (3) years of relevant experience in a professional setting
Exemplary emotional intelligence and attention to detail
Ability to communicate effectively, strong interpersonal and written communication skills
Ability to work independently and meet key deadlines
Strong organizational and attention to detail skills
Comfortable with fast paced, start-up culture
Confidentiality, Privacy and Professional Boundaries - Required
Benefits
Health and Welfare Benefits: Medical (including prescription coverage), Dental & Vision
Commuter Benefits
Employee Assistance Program
Paid Holidays, Annual Paid Time Off (23 days)
Life Insurance
Long Term Disability
Retirement Benefits Plan (403B)
You may also get your college student debt forgiven tax free on Federal Direct Loans created under the College Cost Reduction and Access Act of 2007, PSLF, if you work full-time and after making 120 qualifying monthly payments under a Qualifying Repayment Plan.
Company
African American Planning Commission, Inc.
The African American Planning Commission (AAPCI) Inc., is a New York City-based 501(c)(3), nonprofit organization committed to addressing homelessness and the related issues of domestic violence, HIV/AIDS, housing shortage, and unemployment within the communities in which we live and serve.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Aaron Goodman
Chief Legal & Compliance Officer
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