Meta Care · 23 hours ago
Office Manager for Cardiology Practice
Tampa, FL
Full-time
Onsite
Mid, Senior Level
$55K/yr - $75K/yr
5+ years expMeta Care is an established independent cardiology practice dedicated to providing exceptional, patient-centered care. They are seeking a highly skilled Office Manager to oversee day-to-day operations and lead the administrative team, ensuring the practice operates efficiently and professionally.
Hospital & Health Care
Responsibilities
Oversee all aspects of daily office operations, including scheduling, patient registration, front desk, billing, and clinical support functions
Develop, implement, and continuously improve office policies, workflows, and standard operating procedures to ensure efficiency, accuracy, and compliance
Monitor practice performance metrics (scheduling efficiency, patient throughput, billing accuracy, accounts receivable, etc.) and make adjustments as needed
Maintain compliance with HIPAA, OSHA, and other healthcare regulations
Supervise, train, coach, and evaluate administrative staff; foster a culture of professionalism, teamwork, accountability, and respect
Ensure all staff consistently uphold high standards of patient service and internal collaboration
Assign responsibilities, set clear expectations, and hold staff accountable for timeliness and accuracy of work
Manage conflict resolution, performance improvement, and employee engagement initiatives
Act as the primary point of contact for all vendors; negotiate, monitor, and manage vendor contracts and relationships
Responsible to collect Facility payment on MISA before procedure start
Ensure accurate and timely processing of bills and vendor payments
Prepare and oversee the practice budget, track accounts payable and receivable, payroll coordination, and financial reporting
Implement systems to monitor financial performance and reduce unnecessary costs
Oversee providers renting space within the practice:
Ensure their assigned staff arrive on time, perform tasks accurately, and meet efficiency standards
Review and validate invoices for accuracy, send invoices to providers, and ensure timely collection of payments
Provide consistent support to contracted providers, resolving any issues quickly and professionally
Partner with the credentialing department to ensure all providers remain fully credentialed with insurance panels and maintain up-to-date licensure, certifications, and required documentation
Track and follow up on expiring licenses or renewals
Keep detailed records of provider compliance to avoid interruptions in practice operations
Ensure timely follow-up with patients who receive hospital-based treatment, coordinating their return to the clinic for ongoing care
Monitor patient experience, proactively addressing concerns and ensuring consistent, compassionate communication
Work with the clinical and administrative teams to increase patient volume across all lines of business, contributing to the practice’s financial and operational growth
Support and implement outreach initiatives to strengthen patient engagement and retention
Maintain clear, professional, and timely communication with the practice owner and physicians
Provide regular updates and reports on office operations, staffing, patient volumes, and financials
Ensure that all staff interactions—with each other, with providers, and with patients—reflect the values of professionalism, courtesy, and integrity
Qualification
Required
5+ years of proven experience in medical office management, healthcare administration, or practice leadership
Strong knowledge of medical billing, insurance verification, and EMR/EHR systems
Demonstrated success in managing staff, vendors, and finances in a healthcare environment
Exceptional communication, leadership, and problem-solving skills
Highly organized, detail-oriented, and able to manage multiple priorities under pressure
Strong financial acumen, with experience managing budgets, invoicing, and collections
A commitment to patient-centered care and high ethical standards
Preferred
Bachelor's degree in healthcare administration, Business Management, or related field
Benefits
Comprehensive health, dental, and vision insurance
Paid time off, vacation, and holidays
Professional development and training opportunities
The opportunity to make a meaningful impact in an independent, physician-led practice
Company
Meta Care
META CARE, INC—short for Motivated Entrepreneurs Taking Action—is a team of innovators, operators, and strategic problem-solvers committed to creating and supporting programs that lead to better health outcomes and greater well-being for the populations we serve.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase