The Gund Company · 9 hours ago
Invoicing Administrator I
Lemont, IL
Full-time
Onsite
Entry Level
2+ years expThe Gund Company is an employee-owned electrical insulation manufacturing firm that values teamwork and problem-solving. The Invoicing Administrator role involves providing support across various teams, focusing on invoicing, accounts receivable, and receptionist duties.
ElectronicsManufacturing
Responsibilities
Greet incoming facility visitors and provide coordination and standard documentation for their visit
Answer and route incoming phone calls with efficiency and professionalism
Provide general facility information to visitors and callers
Receive incoming mail for facility and distribute to appropriate individuals
Oversee office supply inventory and prepare order for purchasing team. Manage ordering process to support demand
Perform additional tasks and responsibilities as required
Prepare invoicing for orders, review for accuracy, unit cost, terms, freight charges, etc., and post to general ledger
Email customer invoices using LOGICITY software, customer portals and standard mail
Process credit card payments through FIRST DATA software accurately and efficiently
Manage outstanding invoices and interact with customers regarding collections following the A/R collections process for accounts less than $5,000
Provide timely and accurate payment and account standing information to CSRs
Collect and initiate credit reference checks on prospect customers. Upon approval, set-up new customers in Customer Relationship Management system (CRM)
Researches billing issues, creates and processes Return Material Authorization (RMA)
Process and code parcel invoices and forward to Logistics Supervisor
Scan Customer Service Acknowledgement, work order travelers, drawings, pack slips, certificate of conformance, bills of lading, and invoices; and uploads to G drive
Scans accounts payable documentation, vendor pack slips, receiving and inspection tags, certificate of conformance, and bills of lading
Reviews and scans stock work orders to appropriate folders
Collect missing documents from appropriate team members
Perform other related duties or projects as required and assigned
Qualification
Required
Prior order entry or data input experience is required
Accurate and efficient typing skills are required
Previous customer communication experience is required
Prior cash balancing experience is required
A high school degree with at least 2 years administrative experience, and/or an equivalent combination of education and experience is required
Preferred
Prior experience in collections preferred
Benefits
A safe and healthy work environment
Competitive wages
Comprehensive, cost-effective employee benefits: Health, Dental, Vision, Life, and Disability
401(k) retirement savings program with a 50% employer match up to 6% of contributions
Regular employee feedback through our IDP (Individual Development Plan)
Company
The Gund Company
The Gund Company is an electronic manufacturing company that manufactures and fabricates engineered material solutions.
501-1000 employees
H1B Sponsorship
The Gund Company has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (4)
2024 (1)
2023 (3)
2022 (2)
2020 (1)
Funding
Current Stage
Late StageLeadership Team
Richard Gund
Chairman & Chief Operating Officer
Laurie Bunk
Regional HR Business Partner
Recent News
Allied Market Research INC
2025-04-07
Company data provided by crunchbase