Holmes Murphy · 18 hours ago
Centralized Leave Management Coordinator
Dallas
Full-time
Hybrid
Senior Level
5+ years expHolmes Murphy is seeking a detail-oriented, service-driven Centralized Leave Management Coordinator to support clients in navigating employee leave complexities. This role involves guiding employees and stakeholders through leave processes while ensuring compliance with relevant laws and enhancing the employee experience.
Employee BenefitsFinancial ServicesInsuranceProperty InsuranceRisk Management
Responsibilities
Coordinate FMLA and disability programs in accordance with Federal and State laws as well as company procedures
Serve as the primary point of contact for FMLA questions and eligibility discussions
Educate employees and leaders on FMLA rights and responsibilities while protecting confidential medical information
Monitor open leave cases and maintain consistent communication with employees throughout their leave
Support the return‑to‑work process, including communication with employee leadership teams
Assist with short-term and long-term disability programs; coordinate with the third‑party administrator and ensure timely documentation, eligibility updates, and payroll coordination
Maintain and protect all confidential leave-related files in compliance with HIPAA and internal privacy guidelines
Prepare and send correspondence regarding FMLA exhaustion and provide guidance on additional benefits and possible ADA accommodations
Perform accurate and timely data entry and maintain up-to-date HR system records
Monitor benefit eligibility changes and communicate updates to relevant stakeholders
Manage state disability forms where applicable
Participate in bi‑weekly calls with the benefits team and third‑party administrators to review open and pending leaves
Conduct weekly audits of file feeds, leave status updates, and related payments
Qualification
Required
Strong working knowledge of FMLA, ADA, and state/local leave laws
Experience with leave administration, short- and long-term disability programs, COBRA, and related regulatory requirements
Exceptional customer service skills with professionalism, tact, and conflict‑resolution ability
High attention to detail and the ability to prioritize multiple tasks and deadlines
Experience with benefit administration systems or carrier portals
Solid understanding of employee benefit coverages and how leave interacts with those benefits
Strong verbal and written communication skills for working with employees, leaders, carriers, and internal teams
Ability to maintain or obtain a state-specific life/health insurance agent's license within three months of hire
Ability to work onsite in the Avant Dallas office at least three days per week, with occasional overnight travel to the client's office
Commitment to complying with Avant and Holmes Murphy privacy policies, HIPAA, and E&O standards
Strong organizational skills and the ability to handle multiple priorities simultaneously
5+ years of experience in leave of absence administration and disability program management in a large, preferably multi-unit, organization
Preferred
Bachelor's degree preferred, or equivalent education and experience
CLMS certification preferred but not required
Benefits
Paid Parental Leave and supportive New Parent Benefits — We know being a working parent is hard, and we want to support our employees in this journey!
Company paid continuing Education & Tuition Reimbursement — We support those who want to develop and grow.
401k Profit Sharing — Each year, Holmes Murphy makes a lump sum contribution to every full-time employee’s 401k. This means, even if you’re not in a position to set money aside for the future at any point in time, Holmes Murphy will do it on your behalf! We are forward-thinking and want to be sure your future is cared for.
Generous time off practices in addition to paid holidays — Yes, we actually encourage employees to use their time off, and they do. After all, you can’t be at your best for our clients if you’re not at your best for yourself first.
Supportive of community efforts with paid Volunteer time off and employee matching gifts to charities that are important to you — Through our Holmes Murphy Foundation, we offer several vehicles where you can make an impact and care for those around you.
DE&I programs — Holmes Murphy is committed to celebrating every employee’s unique diversity, equity, and inclusion (DE&I) experience with us. Not only do we offer all employees a paid Diversity Day time off option, but we also have a Chief Diversity Officer on hand, as well as a DE&I project team, committee, and interest group. You will have the opportunity to take part in those if you wish!
Consistent merit increase and promotion opportunities — Annually, employees are reviewed for merit increases and promotion opportunities because we believe growth is important — not only with your financial wellbeing, but also your career wellbeing.
Discretionary bonus opportunity — Yes, there is an annual opportunity to make more money. Who doesn’t love that?!
Company
Holmes Murphy
Holmes Murphy provides property casualty insurance, employee benefits, captive insurance, risk management, and loss control.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$11.33M2019-06-03Series Unknown· $11.33M
Leadership Team
Clint Gemmill
Vice President, Complex Risk Practice Leader
Paul Crowley
VP Sales Leader, Employee Benefits
Recent News
2026-01-15
CITYVIEW
2025-11-05
Company data provided by crunchbase