University of Pennsylvania · 10 hours ago
Program Coordinator, Annual Giving
Philadelphia, PA
Full-time
Onsite
Entry, Mid Level
$23.80/hr - $33.66/hr
2+ years expThe University of Pennsylvania is a world-renowned leader in education, research, and innovation. The Office of Annual Giving is seeking a highly skilled and proactive Program Coordinator to provide strategic support to the Assistant Vice President for Annual Giving and play a key role in advancing the team’s mission.
Continuing EducationEdTechEducationSTEM EducationUniversities
Responsibilities
Provide high-level, prioritized support to the AVP for Annual Giving, serving as a trusted partner in managing complex administrative and operational needs
The Program Coordinator’s external work, including answering phone calls, greeting key visitors, arranging donor meetings, preparing, and following up
Manage strategic calendar and meeting coordination, and engage with key stakeholders including alumni, donors, and campus leadership
Prepare donor and prospect materials, including customized correspondence, briefing documents, and talking points
Handle confidential and sensitive information with discretion; compile and analyze data; manage electronic records and databases; ensure accuracy and professionalism in all communications
Oversee day-to-day office operations, including logistics, resource management, and internal processes to support a high-functioning team environment
Facilitate enhanced coordination across Annual Giving teams and other departments to promote alignment and collaborative execution of initiatives
Manage and monitor the full Annual Giving budget—including School and Center Annual Giving, The Penn Fund, and the AVP of Annual Giving budgets—with forecasting, expenditure tracking, and strategic financial insights
Provide comprehensive financial management and strategic budget oversight in partnership with the AVP for Annual Giving, including purchasing, procurement, reconciliation of expenses, and maintenance of purchasing cards and petty cash
Oversee journal transfers, monitor expenditures across accounting systems, and ensure compliance with university financial policies
Support month-end and year-end financial reporting to ensure alignment with DAR financial strategies
Serve as the strategic liaison to The Penn Fund Executive Board, managing committee structures, tracking initiatives, and facilitating high-level communications
Cultivate relationships with board members, prepare meeting materials, coordinate follow-ups, and drive accountability across board-led efforts
Support planning and execution of Office of Annual Giving retreats, meetings, events, and other special projects
Perform other duties as assigned
Qualification
Required
Bachelor's degree and 2-3 years relevant experience or equivalent combination of education and experience is required
Exceptional technical skills, including proficiency in Microsoft Office 365 Suite (Word, Excel, PowerPoint, Teams) and ability to learn and apply new technologies and applications as needed
Excellent communication skills, both written and verbal
Strong attention to detail and ability to maintain accuracy and confidentiality
Self-motivated and able to take initiative
Ability to work independently and as part of a team
Ability to thrive in a fast-paced environment and manage multiple priorities
Preferred
Knowledge of higher education sectors and/or international experience such as living, working, or studying abroad is preferred
Sensitivity to the cultural values of Penn's diverse international community and ability to work effectively across languages, time zones, and customs
Benefits
Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.
Company
University of Pennsylvania
The University of Pennsylvania is an American private Ivy League Research University that excels in producing future leaders.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$81.46MKey Investors
National Science FoundationUS Department of EnergyParent Project Muscular Dystrophy
2024-08-28Grant
2023-06-26Grant· $18M
2022-09-15Grant· $55M
Leadership Team
Mark Dingfield
Executive Vice President
Angela Duckworth
Secondary Appointment at the Graduate School of Education
Recent News
The Philadelphia Inquirer
2026-01-22
2026-01-16
The Philadelphia Inquirer
2026-01-16
Company data provided by crunchbase