Penn State University · 6 hours ago
Administrative Support Manager
University Park, PA
Full-time
Hybrid
Senior Level, Lead/Staff
$51K/yr - $74K/yr
8+ years expPenn State University is seeking an experienced and highly organized Administrative Support Manager in the Department of Communication Sciences and Disorders. This role provides strategic and operational oversight of the department’s administrative functions and supervises a team of other full-time staff.
Higher Education
No H1B
Responsibilities
Serve as the assistant to the Department Head, providing high-level administrative and operational support, including acting as the Department head’s proxy for budgetary and personal documentation
Oversee day-to-day office operations and ensure smooth, efficient and compliant departmental workflow
Provide leadership for the recruitment, training, and supervision of administrative support staff at two locations—the Ford Building and the Speech, Language, and Hearing Clinic (743A Hastings Rd)—promoting a supportive, inclusive, and high-performing work environment
Encourage staff growth and professional development through effective leadership
Manage confidential personnel and budgetary records with discretion and accuracy
Administer departmental budgets, including restricted and general funds; prepare and submit the annual operating budget to the Dean and Financial Officer
Review and approve financial documents, recommend funding strategies, and provide oversight for post-award grant management
Coordinate and manage the departmental financial workflows in collaboration with the Finance Optimized Service Team (OST)
Liaise with College Human Resources on faculty recruitment and hiring processes
Support internal programs, including grants, fellowships, and endowments
Collect and analyze data for reporting and planning purposes
Qualification
Required
Excellent organizational, communication, and problem-solving skills
Proficiency in Microsoft Office 365 (Word, Excel, PowerPoint) and Adobe
Ability to prioritize and manage multiple responsibilities independently
Willingness and ability to travel between support staff locations as needed
Bachelor's Degree
8+ years of relevant experience, includes 3+ years of supervisory experience; or an equivalent combination of education and experience accepted
Employment with the University will require successful completion of background check(s) in accordance with University policies
Applicants must be authorized to work in the U.S
Preferred
Experience with financial, student, human resources, survey, and booking systems, such as SIMBA, LionPath, Workday, SAP Concur, Qualtrics, and 25Live is highly desired
Familiarity with university budgeting, HR, and grant administration processes is preferred
Benefits
Comprehensive medical, dental, and vision coverage
Robust retirement plans
Substantial paid time off which includes holidays, vacation and sick time
Generous 75% tuition discount, available to employees as well as eligible spouses and children
Company
Penn State University
There’s a reason Penn State consistently ranks among the top one percent of the world’s universities.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Hamza Jamjoom
Co-Founder - Arts & Architecture Student Council
Kara Pytko
Co-founder of Virtual Scientist Webinar Series
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