Brookhaven National Laboratory · 17 hours ago
Senior Administrative Services Assistant
Upton, NY
Full-time
Onsite
Mid, Senior Level
$57K/yr - $74K/yr
6+ years expBrookhaven National Laboratory is committed to employee success and is seeking a Senior Administrative Services Assistant to support the Electron-Ion Collider (EIC) Project Support Division. This role involves providing administrative support to team scientists, engineers, and other technical staff, ensuring efficient operation and organization within the division.
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Responsibilities
Schedule meetings through Microsoft Outlook, reserve meeting rooms, arrange virtual meetings and access. Act as meeting moderator/host as required
Take minutes/notes and actions for meetings when requested
Coordinate domestic and foreign travel, travel authorizations, and expense reports
Process payments through PeopleSoft Financials
Create SharePoint sites and/or folders in existing sites for meeting materials, reviews, workshops
Document review including proofreading, formatting, Table of Contents, Acronynm Tables
Coordinate onsite vendor/contractor tours/visits to include Guest Registrations and/or Main Gate Passes
Process requisitions for contracts, licenses, supplies
File and retrieve documents as needed
Support audit documentation requests
Other responsibilities as assigned
Qualification
Required
At least 6 years of experience in substantive and relevant administrative work. Bachelor's degree in a related field may offset qualifying experience on the basis of 2:1 (experience: college) years
Highly proficient in Microsoft Office Suite, with some modest experience in SharePoint
Proficient in Financial Management systems such as People Soft Financials or similar
Experience in arranging travel
Demonstrated time management, solid organization skills, and ability to multi-task independently and with attention to detail
Clear and concise oral and written communication skills
Proficiency in setting up virtual meetings (e.g. Zoom and/or MS Teams)
Solid problem solving, judgment and independent decision-making skills
Ability to operate a copying/scanning machine, lift 15 pounds, and fold and file drawings
Preferred
Experience being the lead administrative support for a large division or group within an organization
Demonstrated experience in arranging large (20+) and/or complex project reviews including, but not limited to, preparing agendas, logistics, travel, room reservations etc
Experience working in an engineering, scientific, technical, or project environment
Benefits
Comprehensive employee benefits program
Company
Brookhaven National Laboratory
Brookhaven National Laboratory is a multi-purpose research institution focused on questions in basic and applied science.
1001-5000 employees
H1B Sponsorship
Brookhaven National Laboratory has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (123)
2024 (117)
2023 (104)
2022 (84)
2021 (98)
2020 (98)
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
US Department of Energy
2022-09-19Grant
Leadership Team
Thomas Schlagel
Advisor
Recent News
2025-12-24
2025-12-16
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