Salas O'Brien · 2 hours ago
Administrative Assistant
Oakland, CA
Full-time
Onsite
Mid Level
$31.25/hr - $38/hr
3+ years expSalas O’Brien is an employee-owned engineering and professional services firm focused on achieving impact for clients and the world. The Administrative Assistant will provide administrative support and operational tasks while working closely with senior management and various teams to improve operational efficiencies.
Industrial EngineeringMechanical Engineering
Responsibilities
Work closely with senior management, marketing leaders, and our Director of Operations to align with internal initiatives and improve operational efficiencies
Daily management of our company project and client database
Work directly with the Marketing and Business Development teams to produce reports and metrics
Bookkeeping and working directly with our accounting team to process accounts receivables
Manage office inventory, organize office events, and coordinate operations
Qualification
Required
3-5 years of experience in Administrative or equivalent roles
Bachelor's Degree or higher
Architecture, Engineering, & Construction (AEC) industry experience is required
Growth mindset with a commitment to professional development and career growth
Proficiency in Microsoft 365 (Power BI, PowerPoint, Excel, SharePoint, Teams, Word)
Ability to manage multiple projects, prioritize deadlines, and drive execution
Strong relationship-building skills, with the ability to collaborate across internal departments and leadership teams
Strong interpersonal skills
Strong written and verbal skills
Preferred
Familiarity with Deltek products (Ajera, Vantagepoint, Vision) is strongly desired
Benefits
Medical, dental, and vision insurance
401(k) with company match
5 weeks of paid time off and company holidays
Wellness programs and employee assistance resources
Professional development support
Company
Salas O'Brien
Salas O'Brien is a national leading Facilities Planning, Commissioning, Construction Management and Mechanical, Electrical.
1001-5000 employees
H1B Sponsorship
Salas O'Brien has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (15)
2024 (3)
2023 (2)
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
Blackstone Group
2024-01-22Private Equity
Leadership Team
Paul Silva
Chief Operating Officer
Karl F. Frey
Retired
Recent News
Sports Business Journal
2025-10-24
FoodProcessing.com
2025-10-16
Company data provided by crunchbase