East Orlando Chamber of Commerce · 1 day ago
Event Coordinator
Orlando, FL
Full-time
Onsite
New Grad, Entry, Mid Level
$21.50/hr - $21.50/hr
0+ years expEast Orlando Chamber of Commerce is seeking an Event Coordinator responsible for the strategic planning, coordination, and execution of events that enhance member engagement and sponsorship value. The role involves managing event logistics, collaborating with committees, and ensuring successful event outcomes through effective volunteer management and sponsorship fulfillment.
Non-profit Organization Management
Hiring Manager
Andrew Cole
Responsibilities
Plan and execute a comprehensive calendar of Chamber events, including networking programs, luncheons, workshops, signature events, and special initiatives
Work with committees to identify and secure event topics, speakers, panelists, and moderators that align with Chamber goals and member interests
Collaborate with committees to develop event timelines, agendas, and run-of-show documents
Confirm all event details including venue, speakers, schedules, vendors, and logistics in advance of each event
Develop and issue Requests for Proposals (RFPs) for event venues, hosts, and vendors as needed
Solicit, review, and evaluate proposals based on cost, capacity, amenities, location, and alignment with Chamber goals
Make professional recommendations to leadership regarding event locations, hosts, and vendors
Secures final bids and assist leadership with contract coordination and execution, ensuring alignment with approved budgets and event requirements
Confirms event space details, layouts, audiovisual needs, and logistical requirements prior to events
Manage multiple event-related committees, including scheduling and facilitating planning meetings
Prepare meeting agendas, take detailed notes, track action items, and ensure consistent follow-up on assigned tasks
Recruit, engage, and coordinate volunteers to support event planning and on-site execution
Empower volunteers by clearly defining roles, responsibilities, and timelines
Foster a welcoming, inclusive environment that encourages member involvement and volunteerism
Provide recognition and appreciation for volunteers, committee members, sponsors, and top-tier members
Support event-related sponsorship development in collaboration with leadership and membership staff
Ensure all sponsorship and member benefits are executed accurately and professionally
Confirm sponsor recognition before, during, and after events, including signage, verbal recognition, and promotional placement
Build and maintain strong relationships with members to support engagement, retention, and volunteer participation
Work closely with the Director of Marketing to ensure all event promotions, updates, and timelines are communicated effectively
Provide timely event details, changes, and confirmations to support newsletters, social media, and digital promotion
Ensure speaker/panelist information, agendas, and sponsor recognition details are finalized for marketing use
Ensure all event materials, signage, supplies, and equipment are organized, packed, and ready prior to each event
Assist with event setup and teardown, including the ability to lift and carry materials up to 50 pounds, in accordance with applicable law
Serve as on-site lead during events, coordinating volunteers, vendors, speakers, and logistics
Proactively troubleshoot issues to ensure a seamless event experience
Develop and manage event budgets, track expenses and financial commitments
Collect attendance data, sponsorship metrics, and post-event feedback
Assist with reporting event outcomes and recommendations for improvement
Qualification
Required
0–5 years of experience in event planning, hospitality, nonprofit, association, or related fields
Demonstrated ability to manage multiple projects, deadlines, and stakeholders simultaneously
Strong organizational, communication, and follow-up skills
Ability to motivate and coordinate volunteers without direct authority
Comfortable with physical aspects of event execution, including setup and teardown
Proficiency with event registration platforms, spreadsheets, and basic reporting tools
Preferred
Experience working with committees, volunteers, or member-driven organizations strongly preferred
Benefits
3 Weeks PTO, 7 Holiday’s
Simple IRA 3% match with 3% contribution (Eligible after 1st year)
Health Benefits:
Dental & Vision,
24hr Telehealth
Critical illness & Accident Plan
$50,000 Life Insurance Policy
Mileage Reimbursement
Company
East Orlando Chamber of Commerce
New Places, New Faces, & Help Launching Your Business in the 440 Corridor of East Orlando! Since 1946, the East Orlando Chamber of Commerce has been committed to the growth and development of the area's businesses and communities.
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Andrew Cole
President/CEO
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