PGIM · 8 hours ago
PGIM - Corporate Events & Meeting Planner
Chicago, IL, USA
Full-time
Hybrid
Senior Level
5+ years expPGIM is a global asset management business of Prudential, focused on improving financial services and building a diverse and inclusive culture. They are seeking an experienced Corporate Meeting Planner to manage mid-sized domestic and international conferences, ensuring logistical execution and collaboration with internal stakeholders.
Asset Management
Responsibilities
Lead the planning and execution of logistics for mid-sized, multi-day conferences and training programs
Collaborate with internal stakeholders to strategically determine meeting locations, timing of events based on business plans, oversee venue procurement and contract execution
Negotiate and execute hotel and vendor contracts with supervision from the Director of Conferences & Events
Ensure compliance with regulatory guidelines pertaining to meetings and conferences
Agenda and concept development in partnership with Investment Professional host using industry best-practices and PPC standards
On-site program management to include overseeing staff and vendors
Strategic management of program finances from initiation to final bill reconciliation, approval, and payment
Additional conference planning tasks may include, project schedule creation, venue procurement, sleeping room management, meeting room layouts, menu development, registration management, attendee correspondence, transportation management, Destination Management Company (DMC) coordination, reporting, mobile app development, activity development, and other tasks or projects as needed
Qualification
Required
5+ years of experience independently leading complex, multi‑day corporate conferences, serving as the primary project manager from planning through execution
Experience with Cvent, Cvent Crowd Compass/Attendee Hub, Excel and event project management tools
Proven experience managing events, volunteers, and vendors, including to (but not limited to) negotiating hotel and vendor contracts, and delivering a white‑glove attendee experience
Highly organized with strong project‑management and negotiation skills; able to balance multiple events at varying stages and make sound prioritization decisions
Collaborative team player who supports colleagues during high‑volume periods
Willing to travel up to 30% domestically and internationally and work occasional evenings/weekends for onsite event support
Preferred
Experience in Financial Services preferred
Certified Meeting Planner (CMP) designation a plus
Willingness to work closely with project teams and mentor junior staff
Budget planning experience and an eye for strategic cost savings
Ability to develop and deliver strong and articulate written and verbal communications
Diplomatic business acumen and excellent solution-oriented customer service to both internal and external stakeholders
Benefits
Medical, dental, vision, life insurance, disability insurance, Paid Time Off (PTO), and leave of absences, such as parental and military leave.
401(k) plan with company match (up to 4%).
Company-funded pension plan.
Wellness Programs including up to $1,600 a year for reimbursement of items purchased to support personal wellbeing needs.
Work/Life Resources to help support topics such as parenting, housing, senior care, finances, pets, legal matters, education, emotional and mental health, and career development.
Education Benefit to help finance traditional college enrollment toward obtaining an approved degree and many accredited certificate programs.
Employee Stock Purchase Plan: Shares can be purchased at 85% of the lower of two prices (Beginning or End of the purchase period), after one year of service.
Company
PGIM
PGIM is a money manager whose clients rely on their risk management expertise, intellectual capital, and innovative solutions. It is a sub-organization of Prudential Financial.
1001-5000 employees
H1B Sponsorship
PGIM has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (15)
2024 (12)
2023 (8)
2022 (8)
2021 (7)
2020 (14)
Funding
Current Stage
Late StageLeadership Team
Jakob Wilhelmus
Director, Thematic Research
Recent News
Private Equity Wire
2026-01-23
2026-01-22
Company data provided by crunchbase