Texas Department of Public Safety · 4 hours ago
DPS - CLD - Administrative Assistant IV - 0156
Austin, TX
Full-time
Onsite
Mid Level
$3,958.33/mo - $4,673.53/mo
3+ years expThe Texas Department of Public Safety is seeking an Administrative Assistant IV to provide advanced administrative support. This role involves coordinating information dissemination, developing filing systems, and managing administrative tasks related to crime laboratory supplies.
GovernmentLaw Enforcement
Responsibilities
Purchase laboratory supplies; perform basic bookkeeping and entering data into CAPPS
Interpret and disseminate information concerning division programs and procedures
Prepare, edit and distribute correspondence, reports, studies, forms and documents
Compile and edit data for charts, graphs, logs and databases and prepare summaries or reports
Develop and maintain filing, record-keeping and records management systems
May manage and maintain schedules for supervisor, and may coordinate meetings and schedule conference rooms
May monitor laboratory inbox, answer phone calls, route incoming calls, take messages and greet/direct visitors to the appropriate staff/location
Attends work regularly and observes approved work hours in accordance with agency leave and attendance policies
Perform other duties as assigned
Qualification
Required
High School Diploma/equivalent required
Minimum of three (3) years' progressively complex administrative assistant work
If driving is required must possess a valid driver license from state of residence
Working knowledge of, or the ability to rapidly assimilate information related to TXDPS, State and Federal regulations, legislation, guidelines, policies and procedures
Must possess a working knowledge of State of Texas purchasing rules, regulations, and requirements
Must demonstrate an ability to exercise poise, tact, diplomacy and an ability to establish and maintain positive, working/professional relationships with internal/external customers
Must be organized, flexible, and able to effectively prioritize in a multi-demand and constantly changing environment; able to meet multiple and sometimes conflicting deadlines without sacrificing accuracy, timeliness or professionalism
Must demonstrate ability to quickly and efficiently access relevant information, and be able to utilize and/or present research and conclusions in a clear and concise manner
Must demonstrate an ability to examine data/information, discern variations/similarities, and be able to identify trends, relationships and causal factors, as well as grasp issues, draw accurate conclusions, and solve problems
Must possess appropriate levels of proficiency with utilized software and systems and be able to learn new software/systems
Demonstrated proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)
Must possess the ability to learn the Department of Public Safety eProcurement purchasing system
Must demonstrate an ability to responsibly handle sensitive and confidential information and situations, and adhere to applicable laws/statutes/policies related to access, maintenance and dissemination of information
Must be able to work in safe manner at all times, avoiding shortcuts that have potential adverse results/risks, and must be able to comply with safety standards and best practices
Must possess a keen awareness and commitment to providing excellent customer service, demonstrate a positive approach to providing assistance and striving for optimal outcomes
Must demonstrate ability to accurately identify issues and problems and determine optimal course of action and outcomes
Testing is required for candidates to be considered to go before the oral interview board, notification will be sent via email provided on the application
Candidates must qualify on the DPS issued Typing test with a score of 40 WPM
Preferred
Experience in a law enforcement work environment
Experience in the use of CAPPS
Active appointment as a Notary Public for the State of Texas preferred, or the ability to be appointed as such upon hire
Company
Texas Department of Public Safety
Texas Department of Public Safety provides crime records services.
5001-10000 employees
Funding
Current Stage
Late StageTotal Funding
$20MKey Investors
Federal Emergency Management Agency
2019-02-25Grant· $20M
Leadership Team
Aaron Blackstone
Chief Information Security Officer
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