Eagle Fire Inc. · 2 hours ago
Accounts Payable Specialist
Richmond, VA
Full-time
Onsite
Mid Level
3+ years expEagle Fire Inc. is a leading provider of fire protection and life safety services. They are seeking an Accounts Payable Specialist responsible for managing day-to-day financial transactions, ensuring timely processing of vendor payments, and supporting additional accounting functions.
Real Estate
Responsibilities
Analyzes and processes accounts payable in a timely manner
Codes such items as invoices, vouchers, check requests, etc. with correct accounting codes, conforming to standard procedures to ensure proper entry into the financial system
Ensures all company procedures, approval processes, and internal controls related to Accounts Payable are followed
Monitors discount opportunities on vendor invoices
Prepares Weekly Accounts Payable check runs through automated Accounts Payable System and weekly ACH Batches
Handles all vendor correspondence via phone or email
Resolves purchase order, contract, invoice, or payment discrepancies and documentation
Reconciles various accounts on a monthly basis, bringing discrepancies to the attention of the Accounting Manager
Maintains master vendor list within ERP system, following procedure related to vendor approval and set up
Administer company credit card account including issuance of new cards and de-activation of cards for terminated team members
Maintains company vehicle registrations in appropriate locality
Performs as backup for other duties on the Accounting team
Reconciliation of large vendor statements
Pulls payment reporting from Accounts Payable system
Works with Regional field offices to match invoices with open Purchase Orders
Performs other related duties as required
Qualification
Required
High School diploma or equivalent required
Minimum of 3 years of related experience
Must continuously adhere to Company's Controlled Substances and Alcohol Standard
Must possess excellent written and oral communication skills
Must be able to speak, read, and write English fluently
Must provide quality customer service
Must be a self-starter and possess the ability to work independently
Must possess excellent organizational skills
Must interact well with all levels of individuals, internally and externally
Must maintain a positive and professional manner
Must possess the ability to handle change, resolve conflict, and solve problems as they arise with minimal direction
Preferred
Job costing and/or construction industry experience preferred
Benefits
PTO
10 Paid Holidays
Health Insurance
Vision Insurance
Dental Insurance
Life Insurance
Long-Term Disability Insurance
Short-Term Disability Insurance
Direct Deposit
Weekly Pay
401(k) with matching
Employee Assistance Program
Flexible Spending Accounts
Company
Eagle Fire Inc.
Eagle Fire serves the executives, operators, and EHS managers who are responsible for critical facility systems that protect people and their organization’s operations from fires and breaches.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2025-07-16Acquired
Leadership Team
Raymond Clarke, P.E.
President and CEO
Matt Riffe, CPA, CGMA
Chief Financial Officer
Recent News
2025-07-18
Company data provided by crunchbase