PrincePerelson and Associates · 5 hours ago
Senior Executive Assistant / Executive Business Partner
Utah County, UT
Full-time
Hybrid
Senior Level
7+ years expPrincePerelson and Associates is scaling quickly and is in need of a Senior Executive Assistant/Executive Business Partner. The role involves acting as an operations anchor and gatekeeper for the CEO/President and CMO, managing logistics to allow the Founders to focus on strategy and high-leverage decisions.
Staffing & Recruiting
No H1B
Hiring Manager
Alexi Campos
Responsibilities
Protect time and attention
Triage and organize input
Build light, usable systems
Close loops relentlessly
Handle sensitive information with high discretion
Own both executives’ calendars as a prioritization tool, not a suggestion board
Block deep-work time, enforce buffers, and prevent “death by meetings”
Run a simple cadence: weekly planning, quick daily check-in, Friday close-out
Triage email/text/DM into: do now, schedule, delegate, decline, archive
Draft clear replies in their voice; reduce back-and-forth
Maintain “no surprises” briefs: what came in, what matters, what needs a decision
Prepare agendas, one-page briefs, and pre-reads
Capture decisions and action items; track owners and due dates
Help organize docs and requests for fundraising and diligence
Support key projects like ERP go-live and other system rollouts with checklists, timelines, and follow-through
Own basics so they never become founder problems: internet, cleaning, office supplies, small repairs, mail, packages, etc
Coordinate with vendors, neighbors, and service providers; document and close the loop
Track recurring deadlines: permits, renewals, insurance, filings, etc
File regular compliance reports & run payroll
Prepare and route documents, collect information, and coordinate with compliance/finance leads (you are the coordinator, not the compliance officer)
Schedule interviews, help with onboarding checklists, device/account setup coordination (NetSuite, Apple Business Manager, email, etc.)
Keep basic records and templates organized
Coordinate business and personal travel end-to-end (flights, cars, hotels, itineraries)
Schedule personal appointments that affect work capacity (health, family, etc.)
Manage select personal admin: renewals, returns, simple household vendor coordination, key dates/gifts if requested
Qualification
Required
7–12 years in EA / Executive Business Partner / Office Ops roles with direct Founder/CEO or C-Suite support
Proven track record of turning messy, ambiguous situations into simple systems people actually use
Strong, calm phone and in-person presence; comfortable talking to vendors, regulators' offices, landlords, etc
High discretion and ethics: trusted with sensitive business and personal info
Systems mindset: builds checklists, templates, and cadences vs. re-solving the same problem each week
Tech-comfortable: Google/Microsoft Office Suite, project tools, basic familiarity with ERPs/CRMs; willing to learn NetSuite, Apple Business Manager, and our stack
Excellent written and verbal communication; brief, clear, and decisive
Able to say 'no' and push back on schedules with tact; default is proactive 'I've got this,' not 'tell me what to do'
Preferred
Experience in a regulated environment (alcohol, CPG, healthcare, finance, or similar)
Experience in a physical-product/operations-heavy business (warehouse, retail, or manufacturing)
Light project management background: tracking timelines, owners, and outcomes across teams
Company
PrincePerelson and Associates
PrincePerelson was founded on the belief that discovering the right talent means going beyond a position description and words on a resume.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Gretchen Laird
Chief Financial Officer
Company data provided by crunchbase