Mission Staffing · 6 hours ago
Team Executive Assistant - Asset Management
NYC Metro Area
Full-time
Onsite
Senior Level
$100K/yr - $130K/yr
5+ years expMission Staffing is a leading global asset management firm managing approximately $100B in assets. They are seeking a highly organized and proactive Team Administrative Assistant to support a dynamic group of senior investment professionals. This role involves providing comprehensive administrative support, managing schedules, coordinating meetings, and ensuring smooth day-to-day operations for the team.
FinanceRecruitingStaffing Agency
Responsibilities
Provide comprehensive administrative support to a team of VPs, MDs, and Partners
Manage high-volume, ever-changing calendars and meeting schedules
Coordinate internal and external meetings across multiple time zones
Act as a trusted point of contact for internal teams and external stakeholders
Arrange domestic and international travel, including flights, hotels, ground transportation, and itineraries
Process and track expense reports accurately and in a timely manner
Troubleshoot last-minute travel changes as needed
Prepare meeting materials, agendas, and conference room logistics
Coordinate visitor schedules and on-site meetings
Support ad hoc projects and team initiatives as required
Maintain organized records, files, and contact databases
Assist with onboarding logistics for new team members
Ensure smooth day-to-day operations for the team
Qualification
Required
Minimum 5 years of administrative support experience, ideally within asset management, finance, investment banking, consulting, or a similarly fast-paced professional services environment
Proven experience supporting multiple senior-level executives simultaneously
Demonstrated ability to manage high volume and shifting priorities with accuracy and composure
Strong organizational, time-management, and problem-solving skills
High level of professionalism, discretion, and attention to detail
Excellent written and verbal communication skills
Proficiency with Microsoft Office and calendaring systems
Benefits
Free lunch provided daily
100% employer-paid medical, dental, and vision benefits
Company
Mission Staffing
Mission Staffing is a finance and recruiting company located in New York.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Jonathan Gelfand
Founder/CEO
Company data provided by crunchbase