Block by Block · 3 hours ago
Contract and Finance Administrator
Louisville, KY
Contract
Onsite
Mid Level
$58K/yr - $62K/yr
3+ years expBlock by Block is dedicated to improving public spaces, making them friendlier, safer, and cleaner. The Contract and Finance Administrator plays a crucial role by providing financial and administrative support to leadership, ensuring accurate budgeting, invoicing, and contract management.
Clean EnergyCommunitiesEvent ManagementHospitality
Responsibilities
Oversees the P&L review and researches Customer Support Center questions
Completes financial research for division Regional Vice Presidents, Division Vice Presidents and the accounting team
Monitors revenue vs labor, researches and solves variance issues
Completes monthly financial review report for division RVPS
Codes RVP expenses in the expense reporting system
Ensures Quality Assurance on all workflows by implementing existing management policies and creating new best practices
Directs the contract execution process through DocuSign
Manages contract retention in SharePoint, Drop Box and at the corporate office
Drives customer billing and internal business operations by completing Contract Summary Forms for all contract changes
Interprets basic pricing templates using management policies and ensures standardization of pricing templates
Updates Sales Force and internal reports with contract information
Designs and distributes contract information reports in Sales Force
Completes working budget updates for prelims and finals
Assists with the annual Board Budget process
Researches billing issues, monthly financials, vendor invoice and payment inquiries, and other areas as needed to
Researches purchasing of large equipment and other crucial purchases
Analyzes Risk/Wage reports, fuel usage, phone and utility expenses, licensing and security audits, and asset management logs
Directs Operations Managers in the assigned division in the use of the financial reporting system, expense reporting system, and invoicing system
Completes administrative functions and reporting in SharePoint, Vena, OnBase, expense reporting and invoicing systems, and other systems as assigned
Qualification
Required
High school or equivalent (Required)
Microsoft Excel: 5 years (Required)
Must be detailed oriented and analytical with strong critical thinking, time management, and organizational skills
Work well independently and as part of a team
Must be advanced in the MS Office suite of products (Word, Excel, Outlook, PPT), type 50 WPM
Must have above average communication skills with ability to understand and explain complicated financial reports
Preferred
Administrative experience: 3 years (Preferred)
Financial/ Accounting experience a plus, but not required
Benefits
HEALTH/DENTAL - significant contribution of 'employee only' coverage
7 paid Holidays
Two weeks of paid vacation immediately upon hire, three weeks of paid vacation after three years
$20,000 provided free with healthcare participation. Option to purchase additional at group rates.
Paid by the company
Voluntary and paid by the employee
Eligible after one year of service
BIRTHDAY PAY
Insurance: Medical with available FSA and/or HSA, Dental, Vision, Short-Term and Long-Term Disability, Life, and Accidental Death and Dismemberment, Critical Illness, and Accident.
Paid time off: Vacation, Sick Time and/or PTO (Only where required by local requirements and contract agreements), Paid Leave (only where required by law), Holidays (only where required by contract agreement), Floating Holidays (only where required by contract agreement), Birthday Pay (eligible after one year of service at most locations unless otherwise stated in CBA), Jury Duty (only where required by law).
Availability of bonuses varies and is dependent on multiple factors including but not limited to: location, position and contract agreements. Employee Recognition Awards, Employee Referral Bonus Program (select positions only), Bonus Program (Operations Manager, RVP, and executive positions only).
401K Retirement Savings Plan
Vehicle Allowance (only available for specific corporate positions, based on location and position).
Company
Block by Block
Block by Block is a hospitality service company that provides safety, cleaning, outreach, event management, and private security services.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Blair McBride
Executive Vice President
Recent News
2025-06-25
Seattle TechFlash
2025-04-02
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