Penn Medicine, University of Pennsylvania Health System · 5 hours ago
Administrative Assistant II (Part-Time, Day Shift)
Lancaster, PA
Part-time
Onsite
Mid Level
3+ years expPenn Medicine is dedicated to providing the highest level of care to patients and conducting innovative research. The Administrative Assistant II will provide administrative and office support to a department, director(s), and/or physician(s), managing schedules, correspondence, and various administrative functions.
BiotechnologyEducationHealth CareMedicalTraining
Responsibilities
Coordinates schedules and calendars by arranging meetings, appointments and travel arrangements. Uses independent judgment in managing calendar
Composes correspondence, memos, presentations, and reports. Types, formats, and proofreads a variety of materials including correspondence memos, reports, charts, statistics, minutes of meetings, etc
Coordinates all aspects of meetings including logistics, technology, presenters and agenda. Attends, take minutes, and distributes materials when directed
Answers and screens internal and external calls and visits to determine the urgency of the situation. Suggests appropriate referrals or informs direct report/team when situation warrants immediate attention
Performs and anticipates certain administrative functions for management, including making decisions within authorized scope or directing the decision making to the proper authority
Provides research and administrative support to special projects, preparing data and follow-up on projects
Manages department equipment, supplies, office space and department specific systems
Sets-up, organizes, maintains and updates files and ensured strict confidentiality with verbal and documented information in the work area, and maintains security of physical and electronic information. Inputs and maintains data in prescribed systems
Coordinates and tracks workflows and projects through the department and/or organization to ensure paperwork is complete and follow-up services are provided in a timely fashion
Collects, documents, processes payments, and tracks contracts, grants, and special funds
Sorts and distributes mail and other communication to appropriate recipients. Organizes and coordinates the flow of information both internally and externally and utilizes technology based communication platforms
Provides back-up to other support staff as needed, while working in a team environment in a way that is professional, cohesive and respectful
Assists with onboarding new employees and consultants to department by setting up access and completing paperwork
Participates and/or lead committees as directed including special event planning, execution and clean-up
Performs other duties as assigned
Qualification
Required
High School Diploma or equivalent (GED)
Three (3) years' experience providing direct administrative support
Excellent computer skills including intermediate to advanced level of experience with Microsoft Office Products
Excellent communication and interpersonal skills
Thorough knowledge of English grammar, spelling and punctuation
Preferred
Associate or Bachelor's Degree in a complimentary field
More than Three (3) years' experience providing direct administrative support and the ability to perform functions Independently
Benefits
Comprehensive compensation and benefits program
Prepaid tuition assistance programs
Company
Penn Medicine, University of Pennsylvania Health System
Penn Medicine is a world leader in academic medicine, setting the standard for cutting-edge research, compassionate patient care, and the education of future health care professionals.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$70.9MKey Investors
BIRD FoundationWarren Alpert FoundationNational Cancer Institute
2025-01-22Grant
2023-01-03Grant· $9.7M
2022-08-18Grant· $5.7M
Leadership Team
Kevin Mahoney
Chief Executive Officer of University of Pennsylvania Health System
John Donohue
Vice President, Enterprise Services
Recent News
The Philadelphia Inquirer
2026-01-03
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