Airbus · 6 hours ago
Executive Office Manager
Kinston, NC
Full-time
Onsite
Senior Level
6+ years expAirbus Aerosystems Kinston is looking for an Office Manager / Executive Assistant to join our facility in Kinston, NC. This role involves providing executive support, managing schedules, coordinating travel, and ensuring smooth operations for the management team.
AerospaceCommercialManufacturing
No H1B
Responsibilities
Manage and monitor Leadership Teams’ calendars including scheduling meetings, appointments, travel, etc
Coordinate and ensure travel arrangements are completed accurately
Maintain contact with executive(s) while travelling and inform them regarding any actual or potential change in travel relative to contract, travel schedule and weather conditions
Responsible for tracking the currency of work essentials such as passports, visas and licenses for VP
Maintain, update and publish group calendar. Maintain and update contacts for executive(s)
Prepare, process and maintain inventory of travel/expense reports for Executive Leaders
Perform a wide range of administrative functions including documentation draft and preparation covering correspondence, announcements, presentations, requests for payments and signed authorizations for action
Compose announcements/emails for Executive Leader approval and distribution
Proofread and edit emails and announcements for VP and Directors upon request
Establish and maintain working relationships with key contacts throughout executive(s) area of contacts
Custodian for conference room reservations for all executive and customer meetings, workshops, HR orientations and VTC meetings
Assist key executives in organizing projects, events, meetings, documents; ensuring accuracy in all events
Manage and coordinate VIPs and visitors needs during site visits, simulator demos, and tours
Gather data and prepare weekly reports for leadership meetings and distribute accordingly to Airbus Kinston
Assist Directors, Controller with Monthly Business Reports (MBRs) and quarterly all hands meetings
Collect data from all department heads and prepare PowerPoint presentations for MBR meetings
Revise MBR presentations/slides prior to releasing for executive meetings
Prepare PowerPoint presentation for the employees, as needed
Coordinate the quarterly all- hands meetings including catering, logistics, attendees, slide presentation for VP and VP directs
Assist leadership team with administrative office duties, meetings, special events, including lunch & learn events
Prepare and coordinate conference rooms reservations, conference calls, catering and logistics for VP team, and VIPs visiting the facility, including lunch and dinner arrangements
Directly assist with conferences including processing invoices and arranging hotel registrations for leadership team and assist with the compilation of promotional, marketing materials, event booth and other duties as needed
Responsible for event coordination i.e. holiday celebrations, employee appreciation events, employee related events and other special functions
Responsible for maintaining knowledge of organizational issues and changes within the Airbus organization
Other duties as assigned
Qualification
Required
Bachelor's degree with an emphasis in business, communications, or a related field
Candidates without a degree will be considered with 10+ years of experience
Minimum of 6 years of experience in an Executive Assistant role is preferred
Must be proficient with Microsoft Office Suite (Word, Excel, & PowerPoint)
Strong executive presence and demonstrated leadership skills, good judgement, and ability to effectively interface with employees and leaders at all levels within the organization
Excellent verbal and written communication skills in English
The ability to articulate complex issues to others
Ability to maintain confidentiality in all matters is essential
Demonstrated effectiveness in interpersonal skills
Proficient in Google Workspace apps (Gmail, Gdocs, GSheets..)
5% travel Domestic
Must possess excellent written and verbal communications skills
Ability to adapt in changing environment while managing multiple priorities
Demonstrated ability to work with accuracy, pay attention to detail, plan and organize events and produce accurate work products
Dependable work habits including attendance, responsiveness and flexibility
High level of adaptability and flexibility; ability to handle sensitive situations and confidential information with discretion
Self-directed professional with strong interpersonal skills and emotional intelligence
Strong organizational and project management skills with the ability to own and drive project schedules from start to finish, including managing peers and individuals senior to you
Ability to understand problems, think critically, and identify creative solutions
Candidate should demonstrate progressively responsible administrative/project coordination for a large, complex organization and supporting C-suite executives
Individuals must be committed to personal excellence and ongoing professional development
Ability to deal with stressful situations and expresses opinions and points of view in a way that promotes positive exchange with peers
Strong oral and written communication skills, interpersonal skills, and high customer service capabilities and delivery
Preferred
Minimum of 6 years of experience in an Executive Assistant role is preferred
IAAP certification is preferred
Benefits
Financial Rewards: Competitive pay, incentive compensation which may include profit sharing schemes, retirement savings plan and the ability to participate in an Employee Stock Ownership Plan (“ESOP”)
Work/Life Balance: Paid time off including personal time, holidays and a paid parental leave program.
Health & Welfare: Comprehensive insurance coverage including medical, prescription, dental, vision, life, disability, Employee Assistance Plan (“EAP”) and other supplemental benefit coverages.
Individual Development: Upskilling and development opportunities through our global Leadership University, including unlimited access to 10,000+ e-learning courses focusing on ways to develop your employability, certifications, career path; as well as the opportunity to participate in accelerated development programmes; and both national and international mobility.
Company
Airbus
Airbus designs, manufactures, and delivers aerospace products, services, and solutions.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Fokke Mentjes
Vice President - Head of Cabin and Cargo Electronics
A
Antje Bulmann
Venture Lead Direct Air Capture
Recent News
2025-08-20
Washington Technology
2025-08-05
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