Pontiva Healthcare Partners · 21 hours ago
Vice President of Operations
New York, NY
Full-time
Onsite
Mid, Senior Level
5+ years expPontiva Healthcare Partners is a venture and growth firm focused on precision medicine through defined patient groups. The Vice President of Operations will be responsible for building and managing processes across fund administration, LP communications, compliance, and company infrastructure while partnering with various stakeholders.
Financial Services
Responsibilities
Own day-to-day relationship with fund administrator: capital calls, distributions, NAVs, partner statements, and SPV administration
Oversee LP onboarding including subscription documents and side-letter tracking
Manage fund expense tracking, management fee calculations, budgeting, and cash management
Coordinate quarterly and annual audits, tax processes, and valuation workflows
Maintain investment records, closing documentation, and portfolio performance tracking
Support transaction execution including wires, closing checklists, and post-close administration
Evaluate fund economics, scenario modeling, and future fund planning
Lead preparation of quarterly and annual LP reports, estimates, and performance materials
Maintain CRM, investor portal, and investor database integrity
Develop and implement investor communication strategy
Support fundraising processes and prospective LP materials
Coordinate annual meetings and investor events
Implement and maintain compliance manual, code of ethics, and policies
Oversee vendor due diligence, cybersecurity oversight, and data governance
Ensure adherence to fund terms and regulatory requirements
Oversee HR/PEO relationships, payroll, benefits, and onboarding
Manage IT stack, security, document management, and vendor contracts
Implement travel & expense policies and internal controls
Maintain data room, version control, and firm reporting calendar
Support portfolio company operations including finance vendors and reporting cadence
Qualification
Required
5–10+ years of experience in venture capital, private equity, fund administration, or asset management operations
Deep understanding of private markets fund structures, capital calls/distributions, and investor reporting
Experience interfacing with fund administrators, auditors, and legal counsel
Strong Excel and financial literacy; comfort with waterfalls and fund economics
Exceptional organization, accuracy, and project management skills
Excellent written and verbal communication with LP-facing professionalism
Ability to manage multiple priorities in an entrepreneurial, small-team environment
High integrity, discretion, and ownership mindset
Preferred
Prior experience supporting fundraising or institutional investor relations
Familiarity with compliance frameworks for RIAs/ERAs
Experience implementing CRM or fund administration systems
Company
Pontiva Healthcare Partners
Pontiva Healthcare Partners is a venture financing business that focuses on women’s health.
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Jeffrey Steckler
Founder & Principal
Stacey Seltzer
Founder & Managing Partner
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