Harbor Connects · 14 hours ago
Operations & Administrative Assistant (30 hrs/week, Hybrid)
Los Angeles, CA
Full-time
Hybrid
Entry Level
$22/hr - $25/hr
1+ years expHarbor Connects is a community-based nonprofit serving the Los Angeles Harbor Area. The Operations & Administrative Assistant plays a key role in providing essential administrative and operational support to the Executive Director and Engagement Coordinator, helping maintain organized systems and clear communication.
Non-profit Organizations
Responsibilities
Manage general administrative operations, including digital file organization and record-keeping
Monitor and respond to general email inboxes and phone inquiries; route messages appropriately
Schedule meetings, prepare agendas, take notes, and assist with follow-ups
Support basic data entry and maintenance of internal tracking systems (donor, partner, or program records)
Maintain a shared calendar for meetings, deadlines, and organizational priorities
Assist with processing and tracking microgrant documentation and related materials
Support wayfinding and referral coordination by organizing intake information and partner communications
Help maintain internal tracking reports for program activities and community requests
Assist with invoice tracking, receipts, reimbursements, and expense documentation
Help organize financial and administrative records
Support preparation of materials for audits, 990s, or funder reporting under the direction of the Executive Director or external vendors
Assist with scheduling and posting pre-approved content on social media platforms (e.g., Instagram, Facebook, LinkedIn)
Route and respond to general inquiries received through social media or website contact forms, as directed
Support basic email communications and community updates using existing templates and guidance
Provide logistical support for meetings, convenings, and events (e.g., board meetings, community events)
Assist with RSVP tracking, materials preparation, and day-of coordination
Support volunteer and board communications as needed
Additional administrative and operational duties consistent with the scope of this role and scheduled work hours
Qualification
Required
1–3 years of administrative, operations, or nonprofit support experience preferred
Strong organizational skills and attention to detail
Excellent written and verbal communication skills
Proficiency with Google Workspace (Docs, Sheets, Calendar, Drive)
Comfort using basic digital tools and social media platforms; Canva or similar tools a plus
Ability to manage multiple tasks, meet deadlines, and adapt to changing priorities
Discretion and professionalism when handling sensitive or confidential information
Commitment to Harbor Connects' mission and values
Preferred
Bilingual English/Spanish
Benefits
This position accrues paid holidays, PTO, and paid sick time on a monthly basis in accordance with organizational policy.
Company
Harbor Connects
Harbor Connects is a non-profit organization supporting neighbors and service providers in the fight against poverty in the Harbor Area of LA.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase