Trane · 5 hours ago
Administrative Assistant
Nashville, TN
Full-time
Onsite
Entry, Mid Level
$50K/yr - $65K/yr
2+ years expTrane Technologies is a world leader in creating climate solutions for sustainable environments. They are seeking an Administrative Assistant to support their Nashville, TN office by managing office tasks, handling correspondence, and assisting with various administrative duties.
IndustrialIndustrial EngineeringMachinery Manufacturing
Responsibilities
Answer and direct all incoming calls in a courteous and timely manner
Be present at the front desk area to greet visitors to the facility and contact the appropriate office personnel for a visit
Responsible for filing various documents for one or more departments
Processes invoices to be mailed and files copies
Composes and types memos, letters, and other routine correspondence
Transcribes written notes on a computer, or transcribes from voice recordings or memo form
Reviews correspondence for correct grammar and punctuation
Arranges travel schedule and reservations
Makes copies of correspondence or other printed materials
Consolidates reference information by collecting, organizing, and assembling data for reports, presentations, and/or special projects
Organizes meetings by making arrangements and distributing related materials
Maintains office supplies and monitors inventory
Distributes incoming and inter-office mail
Maintains current proof of auto insurance records for all associates
Performs other duties as necessary
Flexibility to work overtime/weekends, as required
Consult and support administrative assistants in other offices as needed
Prepare packages for UPS pickup: packing, weighing and creating shipping labels. Sign for incoming deliveries
Custodian of all mail activity, incoming and outgoing. Maintain postage supplies, prepare and distribute mail
Coordinate front door security system
Coordinate all Engineering Seminars, All Associates Meetings, and Biometric Screening/Flu shot clinic, and other in-office meetings and events per the Marketing-provided checklist
Copy machines: fill twice daily with copy paper, order and maintain toners and various parts for the machines, and order supplies as needed. Contact Xerox service for repair issues
Distribute faxes and printed documents to office personnel
Other tasks as needed
Qualification
Required
High School Diploma or equivalent required
A minimum of 2+ years of Office Management or Administrative Assistant experience in a corporate environment is preferred
Demonstrated track record of interacting with all levels of management, staff, and outside contacts in a courteous, professional, and discreet manner
Outstanding written and verbal communication skills, including the ability to engage and communicate with all levels of the organization
High level of proficiency with Microsoft applications, including Excel, Word, and PowerPoint
Must be able to work independently, prioritize work, and handle simultaneous assignments with success and accuracy
Must possess the highest level of professionalism as well as confidence, confidentiality, integrity, and motivation
Ability to work effectively and accurately under pressure with tight time frames
A high level of motivation and initiative, follow-through, and the ability to communicate clearly both written and verbally
Benefits
Benefits kick in on DAY ONE for you and your family, including health insurance and holistic wellness programs that include generous incentives – WE DARE TO CARE !
Family building benefits include fertility coverage and adoption/surrogacy assistance.
401K match up to 6%, plus an additional 2% core contribution = up to 8% company contribution.
Paid time off, including in support of volunteer and parental leave needs.
Educational and training opportunities through company programs along with tuition assistance and student debt support.
Company
Trane
Trane manufactures and supplies heating, ventilation, and air conditioning systems.
10001+ employees
H1B Sponsorship
Trane has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (46)
2024 (48)
2023 (28)
2022 (41)
2021 (33)
2020 (13)
Funding
Current Stage
Late StageTotal Funding
unknown2008-06-05Acquired
Leadership Team
Bill Mitchell
CFO
Arthur Dunn
Senior Human Resources Business Partner
Recent News
Mexico Business
2025-10-14
Company data provided by crunchbase