Deer Creek School District · 4 days ago
26-27 CCMS School Secretary
Edmond, OK
Full-time
Onsite
New Grad, Entry LevelDeer Creek School District is seeking a CCMS School Secretary to provide clerical, secretarial, and administrative assistance to school administrators. The role involves managing schedules, coordinating events, maintaining records, and serving as a liaison between various stakeholders within the school community.
Primary/Secondary Education
Responsibilities
Composes documents (e.g., notices, correspondence, bulletins, reports, newsletter, handbooks) for principal, or other school administrators for the purpose of requesting or providing information about school and work-related matters, activities, events, etc
Maintains the daily/weekly/monthly calendar of the principal for the purpose of coordinating the scheduling of work-related appointments, activities, meetings, etc
Assists in planning and scheduling school events and activities, and maintaining calendar of school and students events for the purpose of coordinating and scheduling events such as orientation, open house, field trips, sporting events, assemblies, conferences, etc
Maintains documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance
Prepare purchase orders for the purpose of submitting to the school district's accounting/finance office
Maintains inventories of supplies and materials for the purpose of ensuring items' availability
Assists visitors to the office, including students, parents, substitutes teachers, and others
Answers telephone calls, and provide information and assistance to callers
Distributes incoming mail appropriately; sends outgoing mail
Schedules appointments with students, parents and teaching staff or others as requested
Evaluates situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution
Registers new students, making sure forms are completed, obtaining transcripts and other documentation as needed, and entering data into computer system regarding enrollment and student records (e.g., transportation, attendance, withdrawals)
Responds to inquiries from students, parents and employees, providing information, facilitating communication among parties and/or providing direction
Serves as liaison with outside organizations (e.g., transportation, food service, suppliers) for the purpose of coordinating the scheduling of deliveries, activities, etc
Supports, guides, leads, trains and coordinates work of school clerical employees for the purpose of providing assistance with administrative functions
Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school
Qualification
Required
Graduation from high school
Preferred
Associates degree with course work in business, math, word processing, office procedures and record keeping preferred
Successful experience with office management preferred
Company
Deer Creek School District
Deer Creek School District is located in Edmond, Okla. and serves approximately 8,000 in the 2024-2025 school year.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Paula Crawford
Chief Financial Officer
Scott Haselwood
Chief Information Officer
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