United Nations · 8 hours ago
Finance and Budget Assistant, G6
New York, NY
Contract
Onsite
Mid, Senior Level
5+ years expThe United Nations is an international organization dedicated to promoting peace, security, and cooperation among countries. They are seeking a Finance and Budget Assistant to support the Payroll and Accounts Payable Section by analyzing and processing payments, assisting with budget preparation, and providing guidance and training to colleagues.
CommunitiesHumanitarianNon Profit
Responsibilities
Reviews, analyses and prepares payments to staff members in relation to travel expense reports and training related expenses
Analyze and clear travel related old and recent open items
Analyze submission and request for issuance of CPM advance, process CPM ERs, and clear CPM advance
Analyze and clear CPM related old and recent open items
Respond to emails and service clients via team message and meetings
Provide training to new staff members, and process ad hoc requests and cover for staff members when on leave
Scrutinizes source documents for completeness, accuracy and validity of charges
Investigates erroneous charges and takes appropriate corrective accounting actions as part of the review of rejected payments in the travel liability account and rejected GL
Reconciles and reviews suspense accounts and ensure proper clearance procedures have been followed
Extracts details of income, expenditure, assets and liability from accounting system in order to analyze and verify accuracy and validity
Assists with the monitoring and review of the open items in the travel payroll accounting GL accounts
Investigates and processes the relevant journal voucher to clear the open items in these accounts
Prepares worksheets and assists with the preparation of financial statements
Audits various accounting transactions, e.g., payroll, vendor payments, final payments, income tax returns, travel claims, etc., to ensure correctness of disbursements and adherence to relevant staff rules, financial regulations and rules, ST/AI issuances or practices
Serves as Approving Officer for disbursements up to an authorized level
Provides support with respect to the review, analysis and preparation of the medium-term plan and its revisions and all support with all aspects of budget preparation
Monitors expenditures and compares with approved budget. Prepares adjustments as necessary
Assists in preparation of budget performance submissions and finalization of budget performance reports, analyzing variances between approved budgets and actual expenditures
Monitors integrity of various financial databases
Verifies accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued
Provides guidance and training to colleagues as required and assists with other urgent projects within the section
Monitors/reviews methods used to remit payments and supervises investigation of non-receipt of payments
Qualification
Required
High school diploma or equivalent is required
A minimum of seven (7) years of experience in finance, budget, accounting, administrative services or related area is required
The minimum years of relevant experience is reduced to five years for candidates who possess a first-level university degree or higher
Experience in the use of Enterprise Resource Planning (ERP) systems, such as Umoja, SAP or equivalent is required
Experience processing travel disbursement, including personnel entitlements, expense reports, and various types of advances and settlements is required
English is required
Preferred
Experience working with the United Nations or a large global organization's systems and procedures, Staff Regulations and Rules, and Financial Regulations and Rules is desirable
Experience with CPM mechanisms, clearances, processes and procedures is desirable
Company
United Nations
United Nations is an international organization founded after the Second World War to maintain international peace and security.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Amandeep Singh Gill
Under-Secretary-General, Tech Envoy
Keith Hiatt
Chief, Information Systems Management Section, IIIM (Syria)
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