Motive Companies · 18 hours ago
HR Receptionist
Cerritos, CA
Full-time
Onsite
New Grad, Entry Level
$19/hr - $23/hrMotive Companies is seeking a Human Resources Receptionist to serve as the primary point of entry and first impression for the HQ. This role combines front-desk reception with specialized administrative support for the Human Resources department, managing multiple access points and supporting HR operations like onboarding and records management.
Environmental ConsultingIndustrialRenewable Energy
Responsibilities
Serve as the first point of contact for all visitors, employees, candidates, vendors, and solicitors entering the Corporate Headquarters
Greet visitors professionally, manage visitor logs, and ensure appropriate access protocols are followed
Maintain a clean, organized, and professional reception and lobby area at all times
Answer, screen, and route high-volume incoming calls using professional phone etiquette
Serve as a central communication hub for internal and external inquiries, taking accurate messages and directing inquiries appropriately
Monitor and manage multiple communication channels simultaneously, including phone, email, and in-person requests
Assist the Human Resources team with day-to-day administrative tasks, including filing, data entry, document preparation, and record maintenance
Support Human Resources operations across benefits administration, payroll support, talent acquisition, employee administration, and general departmental initiatives, providing assistance as needed and as directed to ensure efficient and compliant HR operations
Assist with new hire onboarding, including preparing onboarding materials, coordinating orientations, and supporting paperwork completion
Maintain accurate electronic and physical employee personnel files in compliance with company policy and applicable regulations
Update HR databases and tracking tools as directed, ensuring data accuracy and confidentiality
Process sensitive documents with a high level of discretion, integrity, and attention to detail
Manage incoming and outgoing mail, deliveries, and HR-related correspondence
Assist with office supply coordination and internal meeting or event logistics as needed
Partner with the Human Resources Manager and HR team on additional projects and administrative initiatives as assigned
Qualification
Required
High school diploma or equivalent required
Prior experience in a receptionist, administrative assistant, customer support, telesales, telemarketing, or call-center environment required
Fully bilingual in Spanish and English (read, write, and speak) is required
Strong working knowledge of Microsoft Office Suite, including Outlook, Excel, Teams, and Word
Demonstrated ability to manage multiple priorities simultaneously in a fast-paced, high-traffic environment
Exceptional verbal and written communication skills with a professional, polished demeanor
Strong organizational skills with keen attention to detail and follow-through
Proven ability to handle confidential and sensitive information with discretion and sound judgment
Customer-service oriented mindset with the ability to interact effectively with individuals at all levels of the organization
Comfortable working independently while contributing to a collaborative Human Resources team
Preferred
Coursework or education in Human Resources, Business Administration, or a related field preferred
HR exposure strongly preferred
Company
Motive Companies
Motive Companies is a provider of renewable energy and infrastructure solutions for industrial and commercial applications.
Founded in 1979
1001-5000 employees
Funding
Current Stage
Late StageRecent News
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