North Texas Tollway Authority · 1 day ago
Document Control Manager
Plano, TX
Full-time
Onsite
Senior Level
$26.81/hr - $44.10/hr
5+ years expNorth Texas Tollway Authority is a political subdivision of Texas focused on operating toll roads in North Texas. The Document Control Manager oversees document control and records retention for projects, ensuring compliance with policies and providing training and process updates.
Transportation
No H1B
Responsibilities
Administers the collection, authorization, publication, storage, retrieval, and retention of documents to ensure control and availability of documentation to personnel. This includes electronic and paper files
Coordinates with appropriate personnel to initiate action on incoming correspondence, reports, and other project documentation
Coordinates administrative services for asset management, central files, and open records requests
Implements and interprets administrative policies and procedures
Plans, coordinates, develops, and implements daily administrative operations for project records retention
Administers document controls strategy, systems, and policies including, but not limited to publishing, version control, and archiving of project-related documents
Maintains the project record files
Prepares records for inactive storage according to the NTTA records retention schedule
Assists in answering questions and provides training for document control, record retention policies, procedures, and project management system use
Assists NTTA departments as necessary for project records retention, in accordance with NTTA records retention policies
Provides support to ensure policies and procedures are regularly reviewed and updated
Implement and coordinate public information access requests generated from legal through completion
Manage the Project Delivery global file structure, both electronic and paper
Assists in supporting and implementing process and procedure updates and communicating those with external and internal staff
Maintain and implement improvements to the document control and record retention program
Qualification
Required
High school diploma or GED
5 – 7 years of experience in document control
Previous experience with implementing, maintaining, and/or managing electronic quality management systems
Ability to manage large volumes of documents systematically and efficiently
Demonstrated strong analytical thinking skills and attention to detail
Strong communication and effective interpersonal skills to collaborate with various departments and stakeholders
Ability to clearly communicate, both verbal and written, with all levels of organization
Must be able to work/support multiple projects simultaneously and demonstrate organizational, prioritization, and time management proficiencies
Proficient technical writing and document management tools (e.g., Microsoft Word, Microsoft Visio, Microsoft Excel, and Adobe) and with quality systems
Ability to work independently and collaboratively with cross-functional departments in a fast-paced environment with minimal supervision
Proficient in document management systems
Preferred
Paralegal certificate or equivalent degree
Technical writing
Knowledge of docketing or calendar systems
Proficiency with public agency Open Records Requests policies
Knowledge of public agency document retention policies and timelines
Familiarity with construction/engineering/transportation fields
Benefits
Retention Bonus: $2000
Company
North Texas Tollway Authority
North Texas Tollway Authority is to provide a safe and reliable toll road system, increase value and mobility options for customers.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Brittany Kellett
Regional Toll Partner - Supervisor
Eric Landaverde
Talent Aquisition Partner
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